OFFICE COORDINATOR

About the Role
We are seeking a reliable, detail-oriented Office Administrator to support daily operations, including invoicing, accounts receivable/payable, and general office coordination. This role suits someone who understands the flow of quotes, purchase orders, invoices, and payments, and values accuracy, organization, and timeliness.

Key Responsibilities

Office Administration

Answer and direct calls; greet visitors
Manage emails and general communications
Maintain organized digital and physical filing systems
Order office supplies and coordinate with vendors
Provide administrative support to the internal team

Invoicing, A/R & A/P

Prepare and send customer invoices
Follow up on outstanding accounts receivable
Assist with quotes, pricing updates, and order tracking
Process purchase orders and match invoices to orders
Review bills for accuracy and approvals
Enter credit card transactions and expenses into QuickBooks
Process accounts payable and prepare payments
Ensure all financial transactions are accurate and completed on time

What Were Looking For

Strong attention to detail and organizational skills
Comfortable with numbers, invoicing, and data entry
Understanding of business flow (quotes  POs  invoices  payments)
Ability to manage multiple tasks and meet deadlines
Professional and friendly communication skills

Qualifications

5 years office and/or accounting support experience
Experience with invoicing, A/R, A/P, or order processing
QuickBooks or similar accounting software experience is required
Proficiency in Microsoft Office and general computer systems
Valid drivers license and reliable transportation