Instructor Scheduling Coordinator (Teaching & Academic Scheduling)

Discovery Community College is seeking a highly organized and detail‑oriented Instructor Scheduling Coordinator to support the delivery of our academic programs. This role plays a critical part in ensuring instructors are scheduled effectively, classes are staffed appropriately, and instructional coverage is maintained across programs and campuses.

This position works closely with Program Educators, Campus Leadership, and instructional staff to support day‑to‑day scheduling operations in a fast‑paced private post‑secondary environment.

Location: Any of DCC Campus (Nanaimo, Campbell River, Langford, Kelowna, Maple Ridge, Prince George)
Employment Type: Full‑Time
Schedule: Monday–Friday (some flexibility required during peak academic periods)
Compensation: $52,000 – $55,000 per annum

Key Responsibilities

• Coordinate and maintain teaching and instructor schedules across programs, intakes, and campuses.
• Ensure appropriate instructor coverage for classes, labs, clinicals, and practicums .
• Respond to short‑notice instructor absences and arrange coverage as required.
• Communicate schedule changes clearly and promptly to instructors and internal teams.
• Liaise with Program Educators and Academic Leadership regarding staffing needs and instructional coverage.
• Maintain accurate scheduling records and update internal systems, spreadsheets, and calendars.
• Support onboarding and scheduling of new instructors.
• Assist with timetable planning for new intakes, term changes, and program modifications.
• Ensure scheduling practices align with institutional policies and regulatory requirements.
• Provide general administrative support related to academic operations, as needed.

Qualifications and Key Attributes

• Bachelor's degree (preferably in education, business, or a related field) or equivalent experience/other education.
• Experience in education administration, student services, online program Qualifications & Experience
• Post secondary education in Education, Business Administration, Office Administration, or a related field.
• 2+ years of scheduling, academic administration, or coordination experience, preferably in a private or public post secondary institution.
• Experience working with instructors, faculty, or sessional staff is strongly preferred.
• Strong organizational skills with the ability to manage multiple schedules simultaneously.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Excel, Outlook, and scheduling tools like MS Teams (Shifts).
• Ability to work independently and respond effectively to time sensitive changes.
• Experience in adult education, vocational training, or regulated programs is an asset.

Required Skills & Attributes

• High level of attention to detail
• Strong problem solving and decision making skills
• Ability to work under pressure and meet deadlines
• Collaborative and professional approach
• Commitment to confidentiality and professionalism

Diversity and Inclusion
Discovery Community College is committed to fostering a diverse, inclusive, and equitable environment. We welcome applicants from all backgrounds and encourage those from underrepresented communities to apply.
Discovery Community College values diversity and inclusion and welcomes applications from all qualified individuals.

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