Student Events Coordinator

The Canadian Bar Association of British Columbia is the leading professional association for lawyers, judges and law students with 40,000 members nationally, and over 8,000 in B.Our work is expressed through community building, advocacy, learning and development, and professional initiatives that strengthen the legal profession. Come join our team of passionate and energetic individuals who are committed to serving our members and supporting our volunteers. If you like a fast-paced environment and a variety of projects, this could be the place for you!

We are seeking a full-time, permanent Events Coordinator to provide planning, project management and on-site execution for a variety of significant community-building events such as dinners and receptions for groups ranging in size from 50 to 400. The Events Coordinator provides similar support for conferences.

Reporting to the Manager, Conferences & Events, and working closely with Member Services, Marketing & Communications and Finance, this is an ideal role for someone who can manage with precision and detail in a fast-paced, professional setting.

This is a hybrid position, with minimum 3 days per week on-site at our downtown Vancouver office. Occasional evening and weekend work is required.

Event Management

Plan and execute events from end-to-end, including creating event briefs, workback plans, run-of-show, speaking notes, registration tracking, post-event evaluations, periodic status reports to stakeholders, and financial reconciliation.

Own on-site execution from setup to teardown, managing risk and resolving issues in real time.

Ensure all meetings meet accessibility, inclusion, health & safety and insurance requirements.

Build detailed event budgets and track actuals against plan.

Prepares and distributes event notices, materials and surveys to registrants.

Coordinate speaker and guest travel and accommodation, when required.

At least two years of experience in event planning or coordination, preferably within a professional association.

Certificate in Event Management or related work experience.

Solid understanding of office administration, budgeting, accounting principles and data management

Advanced proficiency in Microsoft Office, Adobe, and database/registration systems

Experience using and troubleshooting audio-visual equipment (e.g., projectors, audio mixers, microphones) is an asset

Basic HTML knowledge is an asset

Strong project management skills with the ability to communicate clearly and effectively with volunteers and stakeholders

Excellent customer service, including volunteer coordination and strong venue relationship management

Proven ability to manage multiple projects simultaneously under tight deadlines

Adaptable, flexible and able to perform well under pressure

Willingness to work a flexible schedule, including evenings and occasional weekends

Submit a cover letter and resume to ***email_hidden*** or apply online (be sure to include a cover letter with your resume)

We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others.