Administrative Assistant

Company Description R Singh Professional Corporation is a Chartered Professional Accounting firm based in Alberta, providing accounting, tax, and advisory services to individuals, small businesses, and corporations. The team holds rigorous professional designations and brings strong industry experience to every client engagement. The firm’s Chartered Professional Accountants in Calgary are committed to industry best practices and high standards of client service. R Singh Professional Corporation works closely with clients to manage their accounting requirements and support their business growth. The firm emphasizes long-term relationships and personalized guidance to help clients achieve both business and personal financial goals.

Role Description This full-time, on-site Administrative Assistant role is based in Calgary, AB. The Administrative Assistant will support daily office operations by managing phone calls, greeting visitors, and responding to general inquiries in a professional manner. Responsibilities include scheduling appointments, maintaining calendars, organizing client files (digital and physical), and preparing basic correspondence and documentation. The role also involves data entry, filing, scanning, and assisting with the coordination of meetings, including preparing materials and arranging logistics. The Administrative Assistant will work closely with accountants and leadership to provide executive administrative support, maintain office supplies, and ensure a well-organized, client-focused office environment.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, document preparation, and data entry.
• Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with clients and team members.
• Experience providing Executive Administrative Assistance, such as calendar management, meeting coordination, and support for senior team members.
• Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort working with basic accounting or practice management systems.
• High attention to detail, strong organizational abilities, and the capacity to manage multiple tasks and deadlines.
• Ability to maintain confidentiality and handle sensitive client information with discretion.
• Previous experience in a professional services, accounting, or financial environment is an asset.
• Completed secondary education; post-secondary education in business administration or a related field is an advantage.