Corporate Legal Assistant

We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law.

About the Position:

We are hiring for an experienced Corporate Legal Assistant who enjoys working in a collaborative, sociable and fast-paced environment. The successful candidate will provide legal and administrative support to lawyers.

As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail.

Key Responsibilities:

• Assisting lawyers and paralegals involved in Corporate and Commercial Law.
• Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.
• Preparing closing books and assisting with organizing and updating corporate records.
• Drafting, formatting and revising documents, checklists, agreements, transactions, closings, emails, letter correspondence and memos.
• Submitting documents for registration at Land Titles, Personal Property Registry and other registries.
• Administration of time entry and billing of client files.
• Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.
• Performing other legal and administrative tasks assigned from time to time.

The Ideal Candidate Will Have:

• 5+ years of experience as a Legal Assistant ideally in Corporate, Commercial or a transferable practice.
• Excellent communication skills and attention to detail.
• Positive attitude and adaptability to progressive technology, training and procedure improvement.
• Experience with file and document management, communication and billing systems.
• Advanced proficiency in Microsoft Outlook, Teams and Excel.

Next Steps:

This is a new and immediate opening. If you have the required corporate law experience and are looking for a confidential conversation about advancing your career with a reputable law firm we encourage you to apply.

Even if you do not feel you meet every single requirement we still want to hear from you. We may have other excellent legal administrative opportunities that might be a great fit for your skills.