Purchasing Assistant

We are looking for a Purchasing Assistant for a 2-month contract position, with very high possibility of extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is hybrid, 2 days in the office. Hours are 8am-4:30pm and 35 hours per week.

Role Description

The purpose of this position is to support our client’s company Buyers and Senior Buyers to maintain current knowledge of market and industry trends so that professional purchasing assistance and instruction can be provided.

The Purchasing Assistant will assist Buyers with High Volume Purchasing requests, RFx Process, updating the Procurement Services manual, and performing daily key purchasing tasks, as required.

Responsibilities

• Report to Supervisor, Category Management & Contracts
• Under the direction of the Supervisor or Senior Buyer, works with Service Units and Schools to assess users' needs, determines appropriate product and service specifications and prices, researches market for suitable solution and ensures required items are sourced and available.
• Assure the most cost effective methods of acquiring goods necessary for the smooth functioning of operations of the Service Units and Schools.
• Ensure that goods purchased meet specifications and standards and arrange testing if required.
• Review purchase requisitions for accuracy and completeness
• Ensure Service Unit and School personnel and vendors adhere to ethical purchasing practices by providing formal and/or informal information sessions and one-on-one meetings when required. Resolves related problems and/or issues that occur as required.
• Maintain order processing and expedite orders to ensure deliveries are on schedule. Expedites problems with payments.
• Initiates action on product defects, shortages, or damages to determine the source of the problem and ensures that defects are rectified
• Act as front line representative and liaison between Service Units, Schools and outside vendors, interpreting purchasing policy and procedures as they relate to the situation. Works with Buyer to mediate conflicts between end users and vendor or carrier as required.
• Maintain current knowledge of Federal and Provincial regulations and how they affect purchasing procedures to ensure all competitive bid documents confirm to the Agreement on Internal Trade specifications. Ensures all correct and applicable Freedom of Information and Protection of Privacy (FOIP) legislation clauses appear in tender documents where applicable.
• Utilize the Oracle Financial system to generate computerized purchase orders from electronic on-line requisitions for goods, materials or services required by Service Units, Schools, Inventory, or Facility Services.
• Produce related reports and notifications as appropriate and required by the Manager, Strategic Sourcing and Supply Chain Operations.
• Perform other related supply chain responsibilities as assigned to meet the purpose and accountabilities of the role

Required Skills and Experience

• Minimum 1 – 2 years demonstrated successful buying experience in a recognized purchasing environment
• A post-secondary degree in Supply Chain Management or Business Administration
• An equivalent combination of directly related post-secondary education and directly related experience may be considered
• Experience/knowledge in microcomputer software applications required.
• Knowledge of Oracle financial systems software would be an asset.
• Demonstrated written and strong verbal communication with team, internal customers and suppliers.
• Ability to develop positive customer service relationships.
• Effective interpersonal skills.
• Ability to work well under pressure.
• Multi-task and prioritize tasks and primary responsibilities.
• Basic understanding of Contract legal terms and conditions.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.