Sentence Administrator

Competition # : 49199

Department: Justice

Location: BURNSIDE

Type of Employment: Relief

Union Status: Exclusion - Non Union - NSPG

Closing Date: 02-Jul-26 (Applications are accepted until 11:59 PM Atlantic Time)

The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for individuals in custody and young persons. Within the Correctional Services core business area there are two programs: community corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.

About Our Opportunity

As the Sentence Administrator, you will report to the Manager of Sentence Administration and are responsible for documentation of all admissions, releases, court appearances, transfers to other provincial and federal facilities and fines within the Correctional Facility. The Sentence Administrator also inputs and keeps information relating to individuals in custody in the Justice Enterprise Information Network (JEIN). This includes loss of remission, levels of misconduct, temporary absences, court orders and forms. The incumbent interprets warrants and other court orders, and calculates sentences for each individual in custody, using practices outlined in policy and procedures and following orders as outlined in various court documents. The Sentence Administrator maintains regular communication with video court staff, Court Services, Admission & Discharge staff, Justice Centre and Sheriff Services staff and facility management to ensure all parties are aware of potentially high-risk situations; performs information searches and prepares reports as necessary.

Qualifications And Experience

To be considered for this opportunity, you have completed Grade 12 and in addition you hold five or more years of related experience in the criminal justice field. You have related experience in Corrections, Court Services, policing, or experience working in a law office. An acceptable equivalent combination of training and experience may be considered. Experience in accounting and research and analysis will also be considered. You have experience and competency in typing, word processing, and other standard computer applications as required.

This position experiences frequent interruptions and the incumbent will be responsible for managing a high volume of work, multiple demands, and priorities. During the interview, the candidate must demonstrate that they possess the self-motivation, initiative and organizational skills required to effectively handle multiple tasks and high-volume workloads. You must demonstrate well-developed interpersonal and communication skills and the ability to work harmoniously as a member of a team, along with sound judgement and a solid respect and ability to work with highly confidential records and information. Previous experience using JEIN would be a definite asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

• Primarily office related work.
• Mental strain from high volume of work; the need for accuracy, and meeting deadlines.
• While there is no shift work associated with this position, overtime and disruptions to personal and family life due to position responsibilities, workload, and other unplanned activities may occur. (Typically, the hours are between 8:00 AM to 5:00 PM, this may vary depending on operational needs). Work on Sundays and holidays may be required depending on operational demands.

Additional Information

This competition is seeking to hire candidates to be placed on a Relief Roster based at the Central Nova Scotia Correctional Facility.

A relief employee is an employee who is not regularly scheduled by the Employer, but who works relief assignments on an as-needed basis as operational requirements demand. As such, a relief employee does not have guaranteed hours of work, however, may be scheduled to work often, including full-time hours as needed. Please note when competing for vacancies, a successful Temporary, Term or Permanent Relief Employee who is currently employed with the Province will maintain their bargaining unit status, seniority and benefit level at the new workplace.

The facility is a 24-hour operation and is a tobacco-free environment.

Employment is contingent on successful completion of appropriate background checks, which include a criminal record check with fingerprints and employment references.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.

Pay Grade: ACC 06 Hourly

Salary Range: $26.52 - $30.43 Hourly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at View email address on ca.workus.org.

A relief employee is an employee who is not regularly scheduled by the Employer, but who works relief assignments on an as-needed basis as operational requirements demand. As such, a relief employee does not have guaranteed hours of work. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Please note: when competing for vacancies, a successful Temporary, Term or Permanent Relief Employee who is currently employed with the Province will maintain their bargaining unit status, seniority and benefit level at the new workplace.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to ***email_hidden***.