Finance and Administration Clerk

Job Responsibility:

Position Details

Position Information Position Title Finance and Administration Clerk Department/Unit Dalplex Location Halifax, Nova Scotia, Canada Posting Number S139-24 Employee Group NSGEU Local 77 Position Type Regular, On-Going Duration of Contract (if applicable) Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $20.18 - $25.45 per hour ($34,106 - $43,017 per annum, 32.5 hours per week) Classification C4 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary Athletics and Recreation takes a holistic approach to enhancing the Dalhousie experience by creating and sharing ways to engage and connect students through physical activity and wellness, and to contribute to student success. Reporting to the Manager, Finance & Administration, the Finance and Administration Clerk performs daily financial activities for Athletics & Recreation, including purchase requisitions, travel claims, and general reimbursement. Key Responsibilities

• Manage the flow and tracking of all accounts payable items and checks for accuracy of all incoming accounts payable items on a daily basis as required including invoices, travel claims, cheque requisitions, purchase requisitions according to established University financial policies, as appropriate.
• Reconcile processed travel claims, journal entries, invoices and cheque requisitions by verifying entries and comparing transactions against the General Ledgers posted each month.
• Maintain the Fusion database, runs reports for staff, create/maintain products, create invoices, etc.
• Serve as the first point of contact for the finance area in Dalplex: respond to general inquiries and redirect questions as needed.
• Perform general office duties, maintains files, handles couriered packages, order office supplies, etc.

Note Due to operational requirements, the successful applicant is required to work in-person on campus. Required Qualifications

• Business administration diploma with two to three years' experience in bookkeeping/financial administration experience (or an equivalent combination of education and experience).
• Excellent organization, prioritization and time management skills are vital to meet deadlines in a fast-paced environment.
• Proficiency in MS Office Suite (Excel, Word).
• Excellent interpersonal skills.
• Attention to detail and problem-solving skills.
• Ability to handle sensitive and confidential information.

Assets

• Experience working in Accounts Payable in the non-profit or higher education sectors.

Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies ( in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. Posting Detail Information Number of Vacancies 1 Open Date 06/05/2024 Close Date 06/12/2024 Open Until Filled No Special Instructions to Applicant