Project Administration Officer

Do you want to make a difference in the lives of Canadians living with vision loss?

Vision Loss Rehabilitation Canada (VLRC) is a national health services organization dedicated to empowering people who are blind or partially sighted to live safely and independently. Our certified specialists provide client-centered rehabilitation, mobility training, and daily living skills programs that help clients build confidence and thrive. We work collaboratively with ophthalmologists, optometrists, and other health care professionals, offering essential care on a referral basis in homes, workplaces, and communities across the country. We value our employees as our greatest asset — and we’re committed to supporting their well-being, professional growth, and work-life balance. Learn more about VLRC at visionlossrehab.ca or call View phone number on jobs.jobcopilot.com.

Position Title: Project Administration Officer – Canada Summer Jobs

Location: Halifax, NS

Term: Full-time, Contract – 8 weeks (Existing vacancy)

Reports To: Provincial Manager, Healthcare Operations

Salary: $16.75/hour

Posting Date: April 27, 2026

Closing Date: May 8, 2026

I. Scope and Summary of Primary Responsibilities

This funded position through the Canada Summer Jobs Program offers the opportunity to gain meaningful experience and learn practical skills associated with working in an organization that provides professional vision rehabilitation services.

VLRC is seeking a motivated, detail-oriented Project Administration Officer to support the Eye Health Screening Initiative (EHSI) team with the coordination, implementation, and evaluation of activities related to the national diabetic retinopathy screening program. The successful candidate will contribute to initiative communications, partner engagement, data management, and administrative coordination.

In this role, you will develop practical skills in administration, stakeholder coordination, data entry and quality assurance, content development, digital and accessible communications, and environmental scanning. The Project Administration Officer will assist with creating communications, inputting client survey data, updating referral information, developing contact and partner directories, and supporting mapping and research activities. This position also offers exposure to national health initiatives and the use of screening technologies and outreach models that improve early detection of vision-threatening conditions.

To be eligible for the funding associated with this position, you must be:

• Between 15 and 30 years of age (inclusive) at the start of employment
• A Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Protection Act
• Legally entitled to work according to the relevant provincial/territorial legislation and regulations. International students are not eligible.

II. Essential Functions

The position entails, but is not limited to the following general responsibilities:

· As directed by management, support the implementation of project and administrative activities related to the diabetic retinopathy screening program.

· Support the development, formatting, and editing of EHSI communication materials (e.g., event posters, social media content, infographics).

· Input client survey data into the EHSI online platform, maintaining accuracy and data quality standards.

· Provide operational administrative support, including contacting clients to collect missing referral information such as health card numbers, dates of birth, and other required details.

· Assist with partnership mapping by creating an interactive map outlining current partners, regional bodies, and related organizations.

· Develop and maintain a centralized EHSI contact directory.

· Develop a national directory of ophthalmologists, including relevant specialties.

· Create and maintain an events calendar of relevant health fairs, conferences, and other opportunities.

· Support environmental assessments and research on national and international diabetes strategies, programs, and emerging practices.

· Complete evaluation at the end of placement to provide feedback on experience and provide a detailed report on activities/projects completed.

· Other related duties as required.

Relationships

• The individual will be responsible for relationships with VLRC staff, clients, and community partners.

III. Qualifications

Education and Certifications

• Be enrolled in degree or diploma studies in related field.

Knowledge and Skill Requirements

• Advanced skills in Microsoft Suite.
• Excellent written and oral communications skills.
• Strong research, analytical, and organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Professional, articulate, confident presenter.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality.
• Previous experience with vision loss considered an asset.

Join us to grow your career and make a difference everyday.

Inclusion, Accessibility & Accommodation


VLRC is committed to creating and maintaining an inclusive, equitable, and accessible workplace. We welcome applications from members of groups that have been historically marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, including those who are blind, partially sighted, or deafblind, women and 2SLGBTQ+. We strongly encourage applications from applicants with sight loss to apply. Direct lived experience is valued as an asset. The successful candidate will be required to complete a standard Vulnerable Sector Check.

If you require an accommodation to apply or participate in the selection process, please contact View email address on jobs.jobcopilot.com . We’ll be happy to work with you to meet your needs.

Not sure if you qualify? Think about applying anyway!

We understand that not everyone brings 100% of the skills and experience for the role. If you bring passion, transferable skills, and a desire to make a difference, we encourage you to apply!VLRC does not use AI tools in its screening, assessment, or selection process.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.