Support Clerk

Support Clerk (Clerk 2 ADM03)

Requisition: RQ00784

Client: Government of Nova Scotia Department of Labour Skills and Immigration

Location: Halifax Nova Scotia (On-site)

Contract Duration: July 13 2026 September 18 2026

Employment Type: Full-Time Contract

Schedule: 35 hours/week (5 days/week 7 hours/day)

Position Overview

The Government of Nova Scotia is seeking a detail-oriented Support Clerk (Clerk 2 ADM03) to assist with a high-volume administrative project supporting the implementation of the Agencys new online database system (AMS).

The successful candidate will be responsible for entering client information that was not migrated from the legacy system into AMS and supporting the reissuance of approximately 12000 Certificates of Qualification and ID cards following changes to provincial regulations.

This role requires excellent attention to detail strong organizational skills and the ability to complete administrative accurately and data entry tasks while adhering to established policies procedures and regulations.

Requirements

Key Responsibilities

• Perform accurate data entry into the Agency Management System (AMS).
  
• Verify update and maintain client records migrated from the legacy system.
  
• Assist with processing and reissuing Certificates of Qualification and ID cards.
  
• Provide day-to-day administrative and clerical support.
  
• Prepare organize and file correspondence and related documentation.
  
• Prepare expense claims as required.
  
• Maintain office supply inventory and petty cash records.
  
• Distribute inter-office mail.
  
• Respond professionally to telephone and in-person inquiries.
  
• Apply established methods procedures legislation rules and regulations while exercising sound judgment.
  
• Complete assigned administrative tasks accurately and within established timelines.
  

Mandatory Qualifications

• Grade XI education plus a minimum of two (2) years of related administrative or clerical experience or an equivalent combination of education training and experience.
  
• Experience performing administrative support in an office environment.
  
• Strong data entry skills with a high level of accuracy and attention to detail.
  
• Experience preparing organizing and filing correspondence and records.
  
• Knowledge of standard office procedures policies and administrative practices.
  
• Strong organizational time management and multitasking skills.
  
• Excellent written and verbal communication skills.
  
• Ability to provide professional customer service in person and over the telephone.
  
• Proficiency with computer applications and office software.
  
• Ability to work independently under general supervision while managing multiple priorities.
  

Preferred Qualifications

• Experience working with database or records management systems.
  
• Previous experience supporting government or public sector operations.
  
• Experience handling high-volume administrative or data processing assignments.
  

Ideal Candidate

The ideal candidate is dependable organized and detail-oriented with proven administrative and data entry experience. They are comfortable working with large volumes of information can quickly adapt to new systems and consistently produce accurate high-quality work while meeting deadlines.

Required Skills:

Grade XI education plus a minimum of two (2) years of related administrative or clerical experience or an equivalent combination of education training and experience. Experience performing administrative support in an office environment. Strong data entry skills with a high level of accuracy and attention to detail. Experience preparing organizing and filing correspondence and records. Knowledge of standard office procedures policies and administrative practices. Strong organizational time management and multitasking skills. Excellent written and verbal communication skills. Ability to provide professional customer service in person and over the telephone. Proficiency with computer applications and office software. Ability to work independently under general supervision while managing multiple priorities. Preferred Qualifications Experience working with database or records management systems. Previous experience supporting government or public sector operations. Experience handling high-volume administrative or data processing assignments.

Required Education:

Grade XI education plus a minimum of two (2) years of related administrative or clerical experience or an equivalent combination of education training and experience.