Administrative Assistant

Administrative Assistant

Chaos Wrangler. You’re the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive’s “quick little change” — all before your second coffee. You remember birthdays. You notice when someone’s energy is off. And when chaos starts creeping in? You don’t panic. You open another tab and handle it.
Sound like you? We’re looking for an Administrative Assistant who loves organizing travel, can keep our Calgary office running smoothly, and makes sure the behind-the-scenes details are handled so our team can do their best work.

Small Print ⇒ If the phrase “tight connection” doesn’t immediately raise your blood pressure, this may not be the job for you. We’re looking for someone who can coordinate travel with military precision, communicate with warmth and professionalism, and keep operational details from slipping through the cracks.

Someone who can chase down flight confirmations, manage hotel bookings, support conference logistics, keep office systems organized, handle confidential information with care, and make new hires feel welcomed from day one.

So if managing travel calendars, coordinating office needs, updating processes, communicating with vendors and landlords sounds painfully boring… this probably won’t be your dream job.

But if that sounds deeply satisfying?

Keep reading.

This job will give you ALL the feels

At AlgaeCal, we’re driven by a single idea. To end the fear of bone loss. In the United States, an estimated 54 million people have low bone density.

The good news? AlgaeCal has the world’s only clinically-supported natural solution to this problem. We give hope to everyone worried about bone loss. If that excites you, you’ll find no better place to continue your career than at AlgaeCal.

This job might be for you if you’ve got…

Passport full of experience.
You’re well-travelled and understand the nuances of navigating airlines, layovers, customs, immigration, transportation logistics, and scheduling complexities. You know how to coordinate travel that’s efficient, cost-conscious, and low-stress for everyone involved. Flights. Hotels. Transportation. Summit logistics. Last-minute changes. You handle it all calmly and confidently — while keeping errors practically nonexistent.

Marie Kondo levels of organization.

You like a workplace that runs properly — stocked supplies, clean meeting spaces, working equipment, clear communication, and no mystery about who’s handling what. You’ll help set up and maintain our Calgary office, manage day-to-day office needs, communicate with the landlord, support OH&S requirements, and help create simple systems that make the office easier for everyone to use. You enjoy keeping files organized, calendars coordinated, and processes documented so everything runs smoothly behind the scenes.

Great people skills
You’re emotionally intelligent, adaptable, and people-smart. You can communicate professionally with executives, teammates, vendors, and new hires alike. You know when to be warm, when to be direct, and when to simply listen. And above all — you genuinely enjoy helping people succeed.

Talent for making people feel taken care of.
You understand that culture lives in the small moments. The thoughtful onboarding experience. The birthday celebration. The team-building event people actually enjoy attending. The employee who feels supported during a difficult moment. You genuinely care about creating a workplace where people feel welcomed, connected, and appreciated — and you love being part of the team that makes that happen.

Allergy to dropped balls.
You don’t let things slip. You double-check bookings. You track deadlines. You remember follow-ups. You maintain confidentiality and professionalism because you understand that trust is built through consistency and reliability. People feel calmer when you’re involved because they know things will get handled properly.

Builder mentality.
You don’t just maintain systems. You improve them. You enjoy documenting SOPs, optimizing workflows, refining internal processes, and helping teams operate more efficiently. You’re always looking for ways to create smoother experiences for both employees and leadership.

Now, time to be honest: is this really you?
If you’re nodding your head and feeling that flutter of excitement, then we can’t wait to meet you.

Other Qualities You’ll Need

At AlgaeCal we’re going to insist that you have these 3 qualities:

⇒ You’re humble, you put the team and others’ needs ahead of your own

⇒ You’re hungry to learn more

⇒ You’re people smart, in the sense that you’re a great teammate

The truth is, if you don’t have these qualities you won’t last long at AlgaeCal. So if you’re missing one of them, be honest. Save yourself a lot of headaches and skip to a job posting that is a better fit for you.

What Will You Earn?

We believe in rewarding top talent. So let’s talk about salary once we’ve had the chance to get to know you better. Rest assured, we’re generous and offer above-market pay for the right person. If you bring the skills and experience, we’ll make sure the compensation reflects that.

You’ll also enjoy the following benefits:

• A generous healthcare package
• Monthly team events and activities
• Flexible Stat Holidays with the option to bank days for later use
• Casual dress code
• And above all, you’ll join a team that you’ll never want to leave. Culture is everything to us. Yes, we work extremely hard to change as many people’s lives as possible. But we know how to have fun and reward ourselves too.

How To Apply

So, do you have what it takes to become the next member of team AlgaeCal?

Job opportunities like this don’t come along often, and we’ve got a lot to offer our successful applicant. So, to make sure our future Administrative Assistant is the real-deal, will be a great fit, and will thrive at AlgaeCal, we ask a little more than your run-of-the-mill job application:

If this sounds like a position for you, please respond to this advertisement with your resume and cover letter. Please, read carefully:

1. Write a cover letter addressing:

• Why are you the best Administrative Assistant for this role? Give quantifiable examples of related achievements.
• Describe why you fit perfectly with our values. Read them here: Values
• What’s the toughest logistical or people-related challenge you’ve ever handled? How did you overcome it?
• What are the last three books you’ve read?
• What do you do for fun?

2. Explain what you’re doing now for a job:

• If you don’t have one, explain why.
• If you have one, explain why you’re looking elsewhere.

3. Upload your cover letter and resume

Ensure that your cover letter and resume are saved and sent as one file.

Yes, our hiring process is challenging, but it’s our way of selecting the best--and your way of ensuring your AlgaeCal teammates are tops.

Click the “Apply Now” button on this page and upload your cover letter and resume.

Note: Please include your cover letter WITH your resume in one document. Applications without a cover letter will not be read!

We are looking to hire as soon as we find the right person, so act quickly and you can also expect a prompt response.