Business Office Clerk

Job Responsibility: About Hillfield Strathallan College Founded in 1901, Hillfield Strathallan College (HSC) offers a seamless academic journey for students from 18 months to 18 years. Located on a 50-acre campus on Hamilton's West Mountain, HSC provides a unique educational pathway for students through four school offerings: Junior, Montessori, Middle and Senior. HSC prepares students to live with purpose - to understand their world, inspire, lead, act, and make a difference in their own unique ways. Position Overview: We are seeking a dedicated Business Office Clerk to join our team. The role primarily entails providing crucial administrative and accounting support within our dynamic business office. The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and exhibit a keen eye for detail. This position reports directly to the Business Office Controller and offers an excellent opportunity to contribute to the operational efficiency of our College. Key Responsibilities: Administrative Support: Assist in managing office operations and maintaining a welcoming environment for staff, students, and visitors. Monitor and manage calls, emails, and inquiries promptly and professionally. Support the admissions process through the performance of credit checks and recommendations on fee plans Provide support to the bursary / financial aid function by downloading various reports and preparing summary recommendations. Also, act as a full backup in this area. Support to central procurement acting through purchases, understanding and usage of the Corporate Amazon account along with supply accounts. General administrative functions as assigned Accounting Functions: Provide support to student billing function including but not limited to processing parent payments on account, responding to generic parent email inquiries, processing of routine bill amounts as requested Act as a back-up function to student billing officer during absences so must have a sound understanding of the process and generating of student/parent statements Support the organizational budget process including roll forward of annual budget templates, input of actual results, estimate year end results for final budget forecasting and communicate with budget constituents as required Work with the staff accountant to support the College-wide school trip functions through the collection of information to support the drafting of trip budgets, provide recommendations on streamlining processes Management of the business office corporate credit card and support central procurement with management of the temporary credit card program and establishment of constituent credit limits Prepare routine accounting working papers as requested or as assigned. General Office Duties: Manage office supplies inventory and coordinate procurement as required. Handle mail distribution and courier services efficiently. Ensure filing systems are maintained and up to date. Qualifications: High school diploma or equivalent; additional education or training in business administration or accounting is preferred. Proven experience (1-2 years) in an administrative or clerical role, preferably in an educational or non-profit setting. Proficiency in MS Office (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks). Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent verbal and written communication skills, with a high level of professionalism and discretion. Attributes: Detail-oriented and able to maintain accuracy in a fast-paced environment. Reliable, with a strong work ethic and commitment to confidentiality. Team player who can also work independently and take initiative when necessary. Flexible and adaptable to changing priorities and deadlines. Benefits: Competitive salary commensurate with experience. Comprehensive benefits package including health insurance and retirement savings options. Professional development opportunities and a supportive work environment. Salary: Band 3: $39,785 - $59,678 Join our team at Hillfield Strathallan College and contribute to the success of our vibrant community. If you are enthusiastic about supporting administrative and accounting functions in an educational setting, we encourage you to apply. Please submit your resume and cover letter detailing your qualifications and interest to We look forward to welcoming the right candidate to our team! Applications will be reviewed on a rolling basis until the position is filled. Our commitment to inclusion across gender, age, religion, identity and experience moves us forward and creates a sense of community at HSC that we are proud of, where everyone feels welcome and feels that they belong. We encourage applicants who may contribute to the further diversification of this community. Pursuant to the Accessibility for Ontarians with Disability Act, if you require accommodations at any time throughout the application process, please contact Human Resources prior to the closing date so the appropriate arrangements can be made. While we thank all applicants in advance for their interest, only those selected for interviews will be contacted.