Administrative Buyer

Key Responsibilities

Procurement & Supplier Management

• Create, issue, and maintain Purchase Orders (POs) for materials and services using ERP/Fishbowl systems.
• Lead RFQs and engage suppliers to obtain pricing, lead times, and technical specifications.
• Negotiate PO-level pricing and commercial terms where applicable.
• Monitor supplier performance, delivery commitments, and quality standards.
• Expedite orders, resolve supply issues, and support supplier onboarding and performance reviews.

Materials Planning & Production Support

• Validate material requirements for production, R&D, and customer demand.
• Manage procurement of raw materials, consumables, and specialized services.
• Coordinate Request-to-Order (RTO) activities and support production schedules.
• Create and maintain manufacturing orders, BOMs, and related production data.
• Manage outside processing activities, material transfers, and third-party supplier coordination.

Systems & Data Management

• Maintain item masters, part numbers, BOMs, purchasing records, and supplier data within ERP systems.
• Ensure accurate documentation, specifications, cost data, and traceability records.
• Support Engineering Change Requests (ECRs) and Engineering Change Notices (ECNs), ensuring alignment between engineering, inventory, and procurement data.

Quality, Compliance & Financial Administration

• Support resolution of material shortages, non-conforming materials, and supplier quality issues.
• Review supplier invoices, perform three-way matching (PO, receipt, invoice), and resolve discrepancies with Accounts Payable.
• Maintain compliance documentation and support inventory adjustments, scrap recovery, and cost validation activities.

Continuous Improvement & Reporting

• Track procurement KPIs including on-time delivery, lead times, supplier performance, quality, and cost.
• Maintain open-order reporting and provide updates on supply risks.
• Identify opportunities to improve procurement processes, supplier performance, and operational efficiency.