Recruitment System Administrator

Company Description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

As a Recruitment Systems Administrator, you will provide advanced administrative and coordination support to the Recruitment and HR teams. This position plays a key role in supporting high-volume, end-to-end recruitment activities for projects, shutdowns, and turnarounds, ensuring operational excellence and compliance throughout all hiring processes. Ensures consistent data integrity within the applicant tracking system (ATS), contributes to process improvements, and supports the development of recruitment tools, templates, and reports to enhance overall efficiency.

This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment while maintaining a professional and positive candidate and client experience.

What would you be doing? 

• Provide senior-level administrative leadership across the full recruitment lifecycle, supporting corporate, field, project, and turnaround hiring.
• Act as the ATS subject matter expert, ensuring data accuracy, compliance, and integrity of recruitment processes and records.
• Support recruiters and hiring managers with interview preparation, documentation, and offer administration to enable efficient hiring.
• Manage recruitment communications, job postings, social media presence, and candidate experience across platforms.
• Oversee recruitment reporting, vendor coordination, events, training, and continuous improvement of systems, processes, and team capability.

Perks of the job 

• Comprehensive insurance and benefits package 
• Health Care Spending Account 
• Paid vacation 
• Competitive compensation 

Qualifications

• Strong communication skills in English, with advanced proficiency in Microsoft Office tools.
• Excellent organizational, time management, and multitasking abilities with high attention to detail.
• Experience with ATS/HRIS systems and solid understanding of recruitment processes, compliance, and reporting.
• Post-secondary education in HR, Business, or related field; CPHR designation considered an asset.
• 5–7 years of recruitment/HR administration experience, preferably in high-volume or industrial/energy sector hiring, with a focus on process improvement.

Additional Information

Offers of employment are conditional on the successful outcome of a criminal background check.

Candidates shortlisted will be required to complete the Profile TRAITS Survey.

The purpose of the TRAITS Survey tool is to assist FLINT in understanding the behaviors of individuals to support the best use of their strengths, abilities, and potential.

Our Commitment to Our People

When you join FLINT, we make these promises:

• Your work will matter . The projects you'll help build will serve communities for generations.
• Your growth is our priority . We'll invest in your development and create paths for advancement.
• Your voice will be heard . Your experience and ideas will shape how we tackle challenges.
• Your team will support you. You'll work with people who want to see you succeed.
• Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better.

Shape Your Future. Strengthen Your Craft. Leave A Legacy.

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