Senior Administrative Assistant

June 25, 2026

Job Posting #1226 #hp

Senior Administrative Assistant

12-Month Contract

Supporting: The Director of People and Culture, Director of Legal Services and the Communications Team

The York Region Children’s Aid Society (YRCAS) is a non-profit community organization legally mandated to protect children and youth from abuse and neglect. As a leader within the child welfare sector, we partner with parents, caregivers, and community to provide a safe environment for children and youth, through equitable, culturally aligned services.

Comprised of interdisciplinary teams of diverse professionals who push boundaries in support of family centered care, we engage with children and families for a stronger, healthier community within the York Region.

Why Work for Us?

v Hybrid working model (working virtual and in person)

v Casual dress code

v Employer paid Health & Dental Benefit

v One day off every three (3) weeks during winter months

v Shortened Summer hours

v OMERS Pension, with employer and employee sharing premiums equally

v Mileage Reimbursement

v Enhanced Wellness Initiatives Virtual Fitness Classes

SUMMARY OF DUTIES & RESPONSIBILITIES

The Senior Administrative Assistant provides advanced, highly diversified, confidential, and discretionary administrative support to the Senior Management Team, including the Director of People and Culture, Legal Services and Communications.

 NATURE OF POSITION

This role provides senior-level administrative support to the Director of People & Culture (HR), Director of Legal Services, and the Communications team, requiring a high degree of skill, coordination, discretion, and adaptability. Responsibilities are aligned to core skill areas that support multiple functions:

I. Executive Coordination & Administrative Support

· Manage complex calendars, meetings, and logistics across multiple senior leaders, including scheduling, travel, and event coordination; proactively identifying and resolving schedule conflicts, meeting changes and operational bottleneck points before they impact operations

· Prepare high-quality agendas, minutes, reports, presentations, and correspondence with strong attention to detail

· Anticipate leadership needs by proactively organizing materials, tracking action items, and ensuring timely follow-up

· Provide seamless administrative support across departments, including back-up support to executive offices and committees

II. Confidentiality, Judgement and Records Management

· Handle highly sensitive HR, legal, and organizational information with discretion and sound judgment

· Maintain accurate, organized, and secure records, files, and tracking systems (e.g., employee records, legal files, communications materials)

· Support documentation processes requiring precision and compliance (e.g., legal documentation, HR records, reporting requirements)

· Ensure consistent documentation of decisions, actions, and key information across functions

III. Coordination of Projects, Meetings and Initiatives

· Coordinate meetings, training sessions, events, and cross-functional initiatives, including logistics, materials, attendance tracking, and follow-up

· Support organizational initiatives such as learning and development, legal education, employee engagement, and communications campaigns

· Track workflows, deadlines, and deliverables (e.g., legal matters, HR processes, communications projects) to ensure timely completion

· Liaise with internal teams, external partners, vendors, and stakeholders to facilitate effective collaboration

IV. Communication & Stakeholder Support

· Support internal and external communications, including drafting, editing, and distributing newsletters, announcements, and reports

· Coordinate communication materials and ensure consistency in messaging, formatting, and branding

· Manage and triage communications on behalf of leadership, including email and inquiries, ensuring appropriate prioritization and response

· Build and maintain effective working relationships with diverse stakeholders, including senior leadership and external partners

V. Systems, Reporting & Process Improvement

· Maintain and utilize databases, tracking tools, and systems (e.g., LMS, legal tracking systems, communication logs) to support operations and reporting

· Prepare regular reports, summaries, and statistics to support decision-making

· Process financial and administrative transactions (e.g., purchase orders, invoices, reconciliations) in compliance with policies

· Identify and implement process improvements to enhance efficiency, coordination, and service delivery across departments

· Other duties as assigned from time to time

KNOWLEDGE AND SKILLS

· Strong interpersonal and communication skills, with the ability to interact effectively with senior leadership, staff, and external stakeholders

· High level of professionalism, discretion, and sound judgment when handling confidential and sensitive information

· Exceptional organizational and time-management skills, with the ability to manage competing priorities in a fast-paced environment

· Proactive, self-directed approach with strong initiative and follow-through

· Advanced attention to detail and accuracy in all aspects of work

· Ability to work independently and collaboratively within cross-functional teams

· Advanced technical proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Adobe, Zoom, OnBoard, CPIN, and database systems

· Experience with HRIS systems (e.g., ADP) and learning management systems is considered an asset

· Strong problem-solving skills and ability to adapt to changing priorities

· Valid Ontario Driver’s License and access to a reliable vehicle

· Bilingualism in French is an asset

QUALIFICATIONS:

EDUCATION AND EXPERIENCE

· Three (3) year college diploma in Office Administration, Business Administration, Human Resources Management or a related field required

· Three (3) years of senior administrative experience supporting leadership in complex environments (preferably unionized and/or within HR, Legal, or Communications) is an asset

· Proven track record of strong initiative with a demonstrated ability to manage shifting priorities and drive projects forward independently

· Advanced proficiency across the Microsoft Office Suite, including Excel, Word and PowerPoint

· Excellent written and verbal communication skills with an ability to act professionally with the executive and leadership team and external stakeholders

· Ability to work independently, exercise sound judgment and maintain confidentiality

· Professional demeanor with strong interpersonal and customer service skills

· Equivalent combinations of education and experience will be considered

PAY GRADE: Non-Union Pay Grade 4 ($67,158.34 - $84,905.51)

HOURS OF WORK 33.75 hours per week

This role is for an existing position within the organization.

Candidates who meet the qualifications are welcome to apply no later than July 07, 2026, by 11:59 PM.

Internal Applicants : Please apply for this opportunity using your Agency ADP account.

External Applicants : Apply here: yorkcas.org/careers

This is an existing position within the organization.

Employment at York Region Children’s Aid Society is conditional upon the verification of credentials, a satisfactory vulnerable sector check, and a class “G” driver’s license with daily access to an insured vehicle. York Region Children’s Aid Society works in a hybrid virtual and on-site working environment. 

Anti-Oppression/Anti-Racism at York Region Children’s Aid Society

YRCAS is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas. 

Diversity, Equity & Inclusion

York Region Children’s Aid Society is committed to employment equity, diversity and inclusion in the workplace, and fostering equity, diversity and inclusion in recruitment practices is a key aspect of the search process. The current posting is in search of candidates who identified from the following equity seeking groups; women, racialized persons/persons of colour, Indigenous Peoples, persons with disabilities, and persons of the 2SLGBTQ+ community. If you are of the aforementioned identities, and feel comfortable making it known, you may choose to self-identify as member of a designated group. Any information directly related to you is kept confidential and used in a safe manner to inform our recruitment process towards being an equal opportunity employer.

Vaccination Policy

York CAS prioritizes the health and safety of their employees and closely follows the Public Health Guidelines and Recommendations. The agency's mandatory COVID-19 vaccination requirement as a condition of employment is currently suspended. Should the mandatory COVID-19 vaccination requirement be reinstated, all active agency employees will be required to comply with YRCAS’ Mandatory COVID-19 policy (providing proof of COVID-19 vaccination-2 doses required). 

Accommodation at YRCAS

We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants that may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview.

Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.

Children at the heart of all that we do!