People Operations (HR) Coordinator

Job Responsibility: Company Description

Vention helps some of the most innovative manufacturing companies automate their production floor in just a few days. Vention's online-first manufacturing automation platform (MAP) enables its clients to design, automate, order, and deploy manufacturing equipment directly from their web browser.

Vention is headquartered in Montreal, Canada, with offices in Berlin and Boston, and is used in over 3,000 factories on 5 continents. As one of Canada's Most Admired Cultures and Great Place to Work, we are a performance driven culture that cares deeply about happiness. We like ambitious goals, facts & data, and constructive debates. But at the same time, we know that we can't repeatedly push ourselves if we are not surrounded by an uplifting and caring work environment. Those two sides of our culture, feed each other and are safeguarded with the same level of attention. Our values & principles include:

• We make our clients successful - we do what's right for our customers, even when it makes our roles more challenging.
• We execute and deliver - we set ambitious goals for ourselves and are energized about meeting them.
• We debate, then commit - we challenge our own perspectives and ideas in pursuit of the best solutions.
• We innovate to inspire - we value innovation in products, user experiences, and business practices.
• We collaborate to achieve more - we work as one team to achieve more than we would on our own.
• We empower our people to reach their full potential - we hold ourselves to high standards but know when to celebrate progress & achievements

As a People Operations (HR) Coordinator, you'll play a key role in supporting both the recruitment and HR functions of our team. You will work closely with the Lead Recruiter and VP of People & Culture to ensure a seamless experience for candidates and employees, and keep our systems and processes running smoothly. If you're detail-oriented, thrive in a fast-paced environment, and enjoy helping others succeed, this role is for you.

What You'll Do:

Recruitment Coordination

• Draft and edit s to reflect hiring needs and align with brand and tone.

• Schedule interviews and coordinate calendars for hiring teams and candidates.

• Prepare offer letters and support short-term recruitment objectives (e.g. sourcing, pipeline updates).

• Provide administrative support to the recruitment team and help track hiring metrics.

• Take ownership of select roles from the Lead Recruiter, managing them full-cycle or supporting the process as needed.

HR Administration & Operations

• Support employee onboarding by coordinating new hire systems, first-day logistics, and orientation sessions.

• Coordinate offboarding activities, including tech return, exit paperwork, and compliance steps.

• Maintain and regularly update employee data in the HRIS and related systems.

• Assist with benefits tracking, leave requests, payroll inputs, and document filing.

• Act as a point of contact for employee questions about policies, procedures, and HR tools.

• Provide day-to-day admin support including meeting scheduling, reports, and team calendar maintenance.

• Process HR and recruitment-related invoices and assist with tracking the department budget.

• Assist the VP of People & Culture with ad hoc projects, internal communication drafts, and administrative tasks.

Qualifications

What You Bring to the Table:

• 1+ years of experience in Human Resources, with exposure to both recruitment and HR operations.

• University degree and/or post-graduate certificate in Human Resources or a related field.

• Strong analytical mindset with experience working with data to support reporting, decision-making, and process improvements.

• Detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills, with a collaborative and proactive approach to supporting teams.

• Comfortable working with HR systems, spreadsheets, and reporting tools.

Additional Information

? How We Take Care of You

• Flexible paid time off and remote work policies
• Complimentary beverages and snacks so that you are fueled and ready for your day
• Global comprehensive health plans so you feel your best
• Career growth opportunities. Your future matters.
• Fun-filled social events curated based on diverse interests for our team to celebrate together. From sponsored sports teams to trivia nights
• Time off to volunteer and give back to your community.

What to Expect in Your Interview

• Initial call with Talent Acquisition
• Interview with VP of People & Culture
• Interview with one or more members from People & Culture team

Commitment to Equal Employment Opportunity

Our culture is an uplifting environment for high achievers. The fast-paced, high-performance environment will give you the opportunity to build products, processes and strategies that will have a lasting impact.

When you join Vention, you join a team of professionals with a diverse variety of experiences, backgrounds, and perspectives. Together, we strive to nurture a supportive and inclusive work environment for all. We push each other to achieve extraordinary results and forge long term relationships as a result of the intensity and passion.

We're passionate about helping you do your best work. Claim your seat and find out what you can do!

If you're unsure if your experience perfectly matches our job posting, we encourage you to apply anyway! We are happy to chat and get to know you better while you can understand the role as well