Administrative Coordinator

Pro Print Managed Solutions

Company Description Pro Print Managed Solutions is a print and document management company that supports organizations with efficient, cost-effective printing and related services. The team focuses on delivering reliable, high-quality solutions that help clients optimize their workflows and reduce operational challenges. Working at Pro Print Managed Solutions offers exposure to a dynamic environment where attention to detail and customer satisfaction are highly valued. Team members collaborate across functions to ensure smooth operations and strong client relationships.
Role Description The Administrative Coordinator is a full-time, on-site role based in Montreal, QC, responsible for supporting daily office operations and ensuring smooth administrative processes. This position handles scheduling, coordinating meetings, maintaining records, and preparing basic reports and documentation. The Administrative Coordinator responds to inquiries, provides customer service to internal and external stakeholders, and assists with order processing and follow-up related to print and managed solutions projects. The role includes processing invoices, tracking expenses, and supporting simple finance-related tasks as needed. The Administrative Coordinator collaborates closely with team members and management, maintaining organized files, monitoring office supplies, and contributing to a professional and efficient work environment.
Qualifications

Candidates should possess strong Communication skills, including clear verbal and written communication and the ability to interact professionally with clients and colleagues.
Candidates should possess solid Administrative Assistance and Organization Skills, including scheduling, record-keeping, document preparation, and time management.
Candidates should possess Customer Service skills, with a focus on responsiveness, problem-solving, and maintaining positive relationships with internal and external stakeholders.
Candidates should possess basic Finance skills, such as handling invoices, tracking expenses, and supporting simple financial documentation.
Proficiency with office software (e.g., Microsoft Office or similar tools) and comfort working with digital records and databases.
Previous experience in an administrative or coordination role in an office or service-oriented environment is an asset.
Ability to work on-site in Montreal, QC, maintain confidentiality, and handle multiple tasks with attention to detail.
Relevant education such as a diploma or certificate in administration, business, or a related field is preferred but equivalent experience will be considered.

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Vacancy posted more than 2 months ago

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