Purchasing Administrator - Seasonal Contract

About The Job

Grow with us as a Purchasing Administrator at Stage Windows & Doors!

Company Overview

Stage Windows & Doors is a manufacturer of custom products tailored to meet client needs. With a facility located in Vaughan, we offer a variety of options and features that are designed to make our windows and doors ideal for the residential replacement and custom home markets. Our focus is on providing our customers value through on time delivery, quality and superior service. We strive to build a work environment where safety, respect, commitment, success and fun are driving principles.

Position Summary

Reporting directly to the Purchasing Manager or another designated individual, the Purchasing Administrator will provide administrative support to the Purchasing department by assisting with purchase orders, vendor documentation, record keeping, and other procurement-related activities.

Working closely with Purchasing, Production, Quality, and other internal teams, the successful candidate will help ensure purchasing processes are completed accurately and efficiently while gaining valuable experience in a manufacturing environment.

This is a full-time, onsite seasonal contract position ending in December 2026, with the potential for permanent full-time employment based on business needs and performance.

Key Responsibilities

• Assist in processing and filing purchase orders, contracts, and vendor documents, including both paper and electronic files.
• Maintain manual and computerized purchasing records, including items purchased, costs, deliveries, and inventories.
• Support the preparation of reports by compiling data from purchasing records.
• Help track delivery schedules and confirm receipt of ordered items.
• Coordinate with vendors and internal teams for basic information and documentation requests.
• Support communication with vendors, Quality, and Production teams to resolve issues related to defective or unacceptable goods or services.
• Ensure procurement paperwork is complete and accurate.
• Handle general administrative tasks such as scheduling meetings and preparing correspondence related to purchasing.
• Support compliance by ensuring purchasing processes follow company procedures.
• Perform other administrative duties as assigned.

Qualifications

• Currently enrolled in a post-secondary program in Business Administration, Supply Chain Management, Operations Management, or a related field.
• Must be eligible to participate in a recognized co-op or internship program and provide documentation or approval from their educational institution confirming the work placement requirements.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Previous administrative or customer service experience is considered an asset.
• Experience with ERP systems or purchasing processes is an asset.

Work Term Details

• Position Type: Full-time Seasonal Contract
• Contract End Date: December 2026
• Potential for permanent full-time employment based on business needs and performance
• Hours: Approximately 40 hours per week
• Schedule: Monday to Friday, Day Shift (8:00 a.m. – 5:00 p.m.)
• Location: Onsite – Vaughan, Ontario

We thank all interested candidates for applying. Successful candidates will be contacted to participate in the interview process. Stage Windows & Doors is an equal-opportunity employer that is committed to inclusion and diversity. We are committed to providing employment accommodation by the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.