Office Administrator

Brandt  is currently seeking an Office Administrator in our Edmonton Construction and Forestry location. 

The  Office Administrator   is responsible for providing administrative and operational support to ensure efficient day-to-day functioning of the branch .   This role involves liaising with internal and external stakeholders, managing office  logistics ,  assisting with financial processes, and supporting management with various projects.  

DUTIES & RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:   

• Prioritize answering and managing all incoming calls, ensuring timely, courteous, and professional communication at all times.

• Act as the first point of contact for internal and external customers .
• Provide confidential administrative and technical support to the branch .

• Prepare routine correspondence, reports, and documentation .  

• Screen and process incoming mail .  

• Attend meetings and record minutes as  required .  

• Support management with various projects and ad-hoc requests .  

• Respond professionally to inquiries or make administrative decisions as  appropriate .  

• Liaise with vendors and service providers .  

• Coordinate, order, and receive office supplies and goods .  

• Oversee maintenance of copiers, printers, scanners, and related equipment .  

• Manage key and alarm code records for new,  departing , and transferring employees .  

• Ensure reception and  common areas are organized and presentable .  

• Assist with processing accounts payable and receivable items .  

• Write purchase orders (POs) in multiple business systems for hardware, phones, etc.  

• Manage cell phone purchases and upgrades for employees .  

• Track and report travel expenses; book travel as needed .  

• Contribute to development and maintenance of departmental policies and procedures .  

• Identify opportunities for process improvement or standard operating procedures .  

• Arrange and book meetings in boardrooms or off-site venues .  

• Ensure required presentation equipment is available .  

• Coordinate  logistics for meetings, seminars, workshops, special projects, and events .  

• Other duties as assigned.  

QUALIFICATIONS/REQUIREMENTS :  

• Diploma or certificate in Office Administration, Business Administration, or related field.  

• 2+ years’ experience in an administrative or office support role.  

• Proficient in Microsoft Office Suite and other standard office software.  

• Possess strong organizational,  multitasking and  problem-solving skills.  

• Strong communication skills, both written and oral.  

• Ability to handle sensitive and confidential information with discretion.  

• Previous experience with financial processes and purchase order considered an asset. ties and Responsibilities

• The work requires specialized and comprehensive knowledge of administrative work methods, procedures, approaches, and operations.
• Two year Diploma or University Degree, or equivalent experience, is preferred
• 2+ years office administration experience is preferred
• General understanding of mechanical/technical terms is preferred
• Demonstrated proficiency with all Microsoft Office programs is essential
• Team player with good intuition and strong sense of urgency about solving problems and getting work completed
• Adaptable and organized in a fast-paced office
• Punctual with exceptional customer service and prioritization skills
• Strong business English skills for creating correspondence, presentations, documents and reports

#LI-onsite