Administrative Assistant E

Job Responsibility: About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.

Status

FTE: 1.000

Position Summary

The successful candidate will work in collaboration with the Leaves of Absence and Supply Services teams during peak operational periods. This position is responsible for preparing correspondence, forms and reports; verifying leave eligibility, updating SmartFind entries and entering hire to supply information.

Job Duties/Responsibilities

• providing administrative support to the supervisor, manager and managing director
• verifying personal business leave entitlements and responding to teaching staff regarding personal business leave carryovers
• confirming and communicating with staff regarding banked time entitlements
• creating reports for data analysis
• assisting with the onboarding data collection and communication
• creating and modifying employee and substitute profiles in SmartFind
• cross-referencing data sets
• removing and publishing content on the Division's internal and external websites
• maintaining a document library

Education/Qualifications

• completion of a post-secondary program in a relevant course of study
• a minimum of two years of experience, preferably in an educational environment
• ability to prioritize workload to meet deadlines
• exceptional customer service orientation
• excellent communication, interpersonal and organizational skills
• Microsoft Office, Google Workspace, PeopleSoft, SmartFind

Rate of Pay

$24.08 - $30.54 per hour

Nature of Work

Based on the nature of the role, and through conversation with their supervisor, the successful candidate may be eligible for a hybrid work schedule. Hybrid work schedules provide eligible staff with the opportunity to work a combination of both onsite and offsite. Staff participating in a hybrid work schedule must be available to work in-person on short notice to meet operation needs.

Closing

Closing date for this competition is May 12, 2025.

Only those applicants being considered will be contacted. This position is covered by a collective agreement between CUPE Local 3550 and the Board of Trustees. The Collective Agreement may be viewed at #HP1