Reports Administrator

Job Responsibility: Come join Sterling Fire Protection, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated to upholding the highest quality of work, and are eager to be part of a forward-thinking organization that values expertise, teamwork, and continuous growth, then join us in our mission to provide top-tier fire protection services that set the standard for safety and security. We don't just fight fires - we ignite your career! Reports Administrator Sterling Fire Protection is on the hunt for a Reports Administrator to join our bustling admin team! If you're a master of organization and have an eagle eye for details, this role is made for you. As our Reports Administrator, you'll be the hero who tracks, produces, edits, and submits our inspection reports with flair. We're looking for someone with a sharp analytical mind, top-notch typing skills, and the magical ability to turn handwritten notes into pristine, typed, accurate documents. If this sounds like you, let's get started! Who You Are

• Communication Prodigy: Your words, both written and spoken, are clear, concise, and compelling. You know how to keep everyone in the loop and ensure no detail gets lost in translation.
• Customer Service Superstar: Whether you're dealing with a colleague or a client, your people skills shine. You're all about building strong relationships and delivering top-tier service.
• Team Synergy Specialist: You're passionate about working with others and thrive on the energy of collaboration. You eagerly embrace opportunities to team up on projects and make magic happen together.
• Detail Detective: Errors? Not on your watch. You've got a keen eye for spotting mistakes and a passion for perfection.
• Organization Guru: Juggling reports and deadlines is your thing. You keep everything in its place and ensure nothing slips through the cracks.
• Time Management Titan: Deadlines don't scare you - in fact, you THRIVE on them! Prioritizing tasks and managing your time like a pro is second nature.
• Positivity Powerhouse: Your upbeat attitude is infectious, making the workplace a happier, more productive environment. There's not a lot that gets you down. You stay away from office politics and sprinkle light and positivity wherever you go.
• Tech Whiz: From Microsoft Office to Google Workspace and Adobe Acrobat, you're comfortable navigating various software tools to get the job done efficiently.
• Analytical Ace: You can take a messy, handwritten report and turn it into a polished, professional document, catching any discrepancies along the way.
• Process Perfectionist: You stick to established processes and consistency is your middle name. If you do see a process that could be improved, you don't hesitate to bring it to the attention of your manager to work through.
• Adaptability Advocate: Change? Bring it on! You're flexible and ready to pivot whenever needed.

What You'll Do

• Report Mastery: Receive handwritten and typed reports from technicians, verify data completeness, and ensure everything meets our quality standards.
• Tech Savvy: Use Adobe Acrobat and Excel templates to create, sustain, and revise various inspection reports.
• Timely Execution: Ensure reports are generated accurately and on time.
• Archive Expert: Manage both electronic and physical report archives with meticulous attention to naming conventions.
• Client Correspondence: Send reports to clients via email, software, and portals, ensuring timely delivery.
• Sales Collaboration: Work with the sales team to understand report requirements and deadlines.
• Record Keeper: Oversee the maintenance and updating of records of completed reports, ensuring date and detail accuracy.
• Reception Backup: Step in to welcome clients and vendors, handle phone calls, take messages, transfer calls, and manage front office deliveries.
• Administrative All-Rounder: Take on other administrative responsibilities as needed.

What You Need

• Experience: At least 3 years in administrative/reception roles.
• Tech Skills: Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Acrobat.
• Typing Speed: Ability to type at least 60 WPM.
• Detail-Oriented: Exceptional attention to detail, adherence to timelines, and organizational ability are a must.

Working Conditions

• Office environment
• Sitting for long periods of time
• Using office equipment - computer, keyboard, mouse, printer

Sterling Fire Protection is an equal-opportunity employer. We are committed to creating an inclusive and diverse environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these factors. We encourage individuals from underrepresented backgrounds to apply and join us in our mission to enhance fire safety and protection for all.