SECRÉTAIRE PLANNING (H/F)

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #Legislative Secretary

Union: CUPE Local 5167

Interested applicants please submit your application online at by 4:00 p.m. on January 28 2026.

This posting is for an existing vacancy

External applicants are considered only after the internal posting process has been completed. Reporting to the Manager, Legislative Services/Deputy Clerk, perform secretarial and administrative duties of a confidential nature.

Prepare all the follow up from Planning Department (circulations, etc.)

Provide administrative support to Legislative Coordinators in the Legislative Services section.

Organize administrative processes to assist Manager and Legislative Coordinators in all matters pertaining to the efficient operations of the Section.

Process all incoming mail by sorting and distributing as appropriate, maintaining confidentiality when necessary to do so, when required to do so.

Draft correspondence for Manager's signature relating to program information, acknowledgements, departmental protocols and routine requests for information.

Respond to incoming telephone calls or redirect as appropriate.

Demonstrated experience in the duties listed above, normally acquired through a combination of education and relevant work experience.

Must be familiar with Word and Excel operations and be able to input data at an acceptable speed. Able to prepare statistical data.

Previous experience in the routine operation of a business office.

Must have a good knowledge of Business English and office procedures.

Must possess excellent interpersonal skills and the ability to relate to elected officials, peers, superiors and the general public with tact and professionalism.

Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.