Full/Part Time Medical Secretary

Job Title MEDICAL SECRETARY (II)(JD009)

Regular/Temporary Regular

Juravinski Hospital

Employee Group Unifor Unit 1, Staff
Department Medicine

Full/Part Time Part-Time

Salary Range $24.19 - $34.04 (hourly)

Posting Details
Schedule Preferred schedule Monday - Friday, 8:30 a.m. - On-site at JH

Education Level 2 year Community College diploma in Medical Office Administration or related field.
Career Level Requires 3 years of relevant experience.

Unit/Project Description:
A Medical Secretary II is required in the Department of Medicine to provide administrative and clinical support to a Physician in the Division of Neurology, on-site at Juravinski Hospital Hamilton. The Division of Neurology is composed of a number of programs for clinical care, education and research, including acquired brain injury, cognitive neurology, epilepsy, general neurology, headache, interventional neuroradiology, movement disorders, multiple sclerosis, neuromuscular disorders (including ALS), neuro-oncology and stroke.

The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
Schedule patient medical appointments and procedures.
Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
Resolve scheduling and calendar issues, complaints, and conflicts.
Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Ensure patients understand all instructions given to them for tests and medical procedures.
Facilitate the collection of signatures required on grant applications and agreements.
Conduct database, literature and web searches to locate and retrieve documents and articles.
Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
Update and maintain information in a variety of databases.
Handle sensitive material in accordance with established policies and procedures.
Monitor and order office supplies.
Remain current with relevant medical terminology.
Assets:
~ Familiarity in a hospital setting,

Previous experience working in the Division of Neurology.
Preferred start, as soon as possible
To apply for this job, please submit your application online.
Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Faculty of Health Sciences HR Office at ext. School of Graduate Studies at ext. Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews.