Travaux de secrétariat - offre de service

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #Administrative Secretary - Wastewater and Stormwater Operations

Union: CUPE Local 5167

Interested applicants please submit your application online at by 4:00 p.m. on February 4, 2026.

This posting is for an existing vacancy

External applicants are considered only after the internal posting process has been completed. Reporting to the Section Manager, Wastewater Collection & Stormwater Operations, perform administrative, secretarial and clerical duties to both the Water Distribution and Wastewater Collection & Stormwater Operations sections.

Provides comprehensive administrative support to the Section Managers of Wastewater Collection & Stormwater Operations and Water Distribution.

Prepares, formats, and proofreads reports to Council, agendas, minutes, public notices, media releases, fact sheets, communiqués, and other general, confidential, or technical documents.

Drafts routine and non-routine correspondence; reviews and edits staff submissions for content, grammar, spelling, formatting, and corporate standards compliance.

Provides administrative and filing support for reports, records, and other program-related documentation.

Distributes key information to the Water Distribution & Wastewater Collection staff to ensure all pertinent issues are communicated throughout the section.

Assists in preparing presentation documents for the Management Teams of the supported sections.

Tracks sectional deadlines and ensures they are met by working with management teams and administrative staff.

Prepares and processes cheque requisitions, purchase orders, and other financial and purchasing documents as well as providing support for others in the section for these processes.

Records and reports staff absences, overtime and vacation. Maintains a vacation schedule and personnel records. Co-ordinates, schedules and arranges for meetings as requested or needed, which includes composing and distributing agendas and other materials, books meeting room and arranges for audio-visual equipment and ordering lunches as required.

Inputs, retrieves data, and generates reports using various databases such as Learning Management Database (LMD), Beyond Compliance Operating System (BCOS), Kronos (attendance management) and PeopleSoft.

Liaises with and responds to inquiries from other Departments, Divisions, external stakeholders and public as required.

Co-ordinates arrangements for staff training and attendance at workshops and conferences as requested.

Creates and maintains administrative filing system, including confidential files, reference materials, reports and correspondence.

Requisitions and maintains an inventory of office supplies.

Tracks Risk Claims and Freedom of Information requests.

Processes procurement card reconciliations, travel expense estimates and reconciliations, tracking of expenses.

Receives telephone enquiries, attempts to respond to questions, and refers when necessary to appropriate staff.

Supports the general office functioning of the supported sections.

Works with vendors in scheduling training, lunch & learns, etc.

Address and resolve issues pertaining to the office facility and furnishings.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Demonstrated administrative experience related to duties listed above normally acquired through a combination of education and relevant work experience.

Must be proficient in Business English and demonstrate excellent grammar and spelling skills.

Must possess excellent computer skills with above average knowledge of Microsoft Office (Microsoft Outlook, Word, Excel and PowerPoint). Experience of Microsoft Visio is considered an asset.

Experience working with various database systems such as Hansen, Kronos, PeopleSoft, and BCOS is considered an asset.

Must possess excellent interpersonal skills and the ability to relate to elected officials, peers, superiors and the general public with tact and professionalism.

Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.