Administrative Assistant for Document Control - Senior

What about a high-energy, collaborative environment that rewards hard work?
Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.
The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.
We are seeking an experienced Senior Administrative Assistant to support our accident reconstruction and forensic consulting team. This role is ideal for a confident administrative professional who thrives in a fast‑paced, detail‑oriented environment and has experience supporting technical consultants involved in litigation matters.
In addition to providing high‑level administrative support, this role will have oversight of one other administrative team member , offering day‑to‑day guidance, workflow coordination, and support coverage as needed.
Senior Administrative & Operational Support

Provide senior‑level administrative support to accident reconstructionists and engineers
Manage calendars, meetings, travel arrangements, and court / examination dates
Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices
Provide daily direction and support to one Administrative Assistant
Assist with task prioritization, workload balancing, and coverage planning
Serve as a point of escalation for administrative questions or issues
Support onboarding and training of administrative staff as required
# Litigation & Client Coordination

Liaise with law firms, insurance carriers, and external vendors
Maintain strict confidentiality of sensitive legal and medical information
Document & Data Management

Organize electronic files, exhibits, photos, drawings, and technical documentation
Maintain accurate records in case management, time tracking, and billing systems
Assist with document production, secure file sharing, and disclosure compliance
# Billing & Reporting Support

Support monthly invoicing, expense tracking, and WIP reports
Assist Operations with internal reporting and process improvements
5+ years of experience as a Senior Administrative Assistant or Legal/Technical Administrator

• Previous experience in accident reconstruction, forensic engineering, legal services, insurance, or consulting strongly preferred
• Experience providing guidance or oversight to junior administrative staff
• Strong understanding of litigation processes, legal terminology, and document control
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel)

Experience supporting engineers or expert witnesses
Familiarity with time entry and billing systems
Strong proofreading and technical document formatting skills
Comfortable balancing hands‑on work with light team leadership
We work to always provide an environment that best supports and suits our team’s needs.
Our flexible work environment allows employees to work remotely, when needed
Medical, Dental, and Vision Insurance
A reasonable estimate of the salary range for this role is $62,000 - $70,000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.
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We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
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