Personal secretary

As an Executive Administrative Assistant you will provide support to the Managing Director / Sr. This role is critical to the operations of the Managing Directors office and the work of the Canadian Leadership team.

The responsibilities require independent judgment initiative and executive intuition in supporting the needs of an executive in their team while demonstrating adaptability and problem-solving as part of office this role you will also:
Lead logistics for travel and expense coordination and lead execution of global calls employee events leadership and team meetings
Maintain accurate and up-to-date information for Executives schedules and calendars coordinating business meetings (both inside and outside of the office) via an electronic calendar
Coordinate and complete various special projects/assignments as required such as creating and executing on leadership team activities (training off-sites etc.)
Prepare and coordinate meeting agendas and other meeting materials transcribe and distribute meeting minutes develop and monitor action lists and action reports for leadership team meetings maintaining confidentiality as required
Support in the planning preparation and execution of leadership team and other corporate events including executive off-sites award ceremonies training workshops and other similar events in partnership with other internal and external stakeholders
High School Diploma or GED/equivalent
At least 5 years of experience in executive support office administration or equivalent function
Proficiency with Microsoft Office (Outlook Teams Word Excel and PowerPoint)
Experience with calendar management including logistical coordination for both domestic and international travel
English proficiency is required with French proficiency considered a plus

• 6 or more years supporting senior leadership or multiple individuals in executive functions providing this support across multiple time-zones
• Familiarity with SAP Concur BCD Travel and Zoom are a plus
• Experience proofreading editing or preparing executive-level documents (ex. 00 salary plus bonus eligible benefits. Travel Percentage: 10%