Office clerk and administration.

Grace Bible Church, a growing church with a weekly attendance of 350-400 located in the heart of Galt (Cambridge), is looking for an enthusiastic and capable person to take on the role of Office Administrator. This is a vital role in supporting ministry staff and volunteer leads by ensuring smooth administrative operations, effective communication, and a well-organized calendar and facility schedule, while being a primary point of contact for visitors and external groups.

Draft and distribute regular updates, announcements, and event information to the congregation via email, social media, and printed materials.

Planning Centre Management

Maintain and manage workflows such as the membership pipeline, ensuring processes are not overly reliant on volunteers.

Keep Planning Centre updated with accurate data, schedules, and communication templates.

Provide clear information to help volunteers feel equipped and valued, including training on Planning Center as needed.

Maintain the master church calendar, helping to coordinate events across ministries to avoid conflicts.

Building Use

Manage the building schedule and oversee the booking system for internal and external events.

Coordinate with custodial and tech teams to ensure building readiness.

Assist with drafting contracts for approval and signing.

Support the scheduling and logistical coordination for subcontractor/vendor access to building.

Forward information related to building deficiencies to appropriate individuals; General Administration

Assist staff and ministry leaders with administrative tasks including document preparation, meeting coordination, and follow ups.

Greet and assist individuals at the door and by phone; manage daily office reception.

Monitor office supply inventory and order as needed and approved.

High school diploma (Grade 12) required.

• 3–5 years of experience in an office administrative role with previous church experience preferred.
• Proficiency in Planning Center, Microsoft Office Suite, and Mail Chimp.