Receptionist & Admin Support

To provide a welcoming atmosphere, assist with general administrative tasks, and specifically offer administrative support to the Family Ministry staff and volunteers.
Health Benefit Plan : $4,600
Office Hours

• Sunday: 8:30 am - 12:30 pm
• Has at least 5 years of experience working in an administrative role.

Has excellent organizational and administrative skills.
Next Generation Administration General
Print all Sunday material needed from the Children and Youth Director
Distribute lanyards prior to the first volunteer shift
Complete all baby blessing certificates for our bi-monthly service
Bookings and administration for any trips, retreats, and conferences (ie, Buses, event sites)
Sunday Check In
Check in all new families each Sunday
Mail out cards to all new children and youth
Data Management
Transfer all grades in PCO at graduation in June
Ensure all Backchecks, Ministry Covenants, and Protection Training are completed by all volunteers by the specified date
Communicate with Children’s and Youth Directors regarding absences and concerns
Call all absent children to ensure care and follow up
Take parents' inquiries via email and phone
Attend training sessions and be up to date on background check and protection policy
Ensure payments are collected along with the finance administrator
Be available to parents for phone calls and emails throughout the week
Book all off-site trips and ensure payment is provided prior to the event
Be a welcoming and positive presence for both parents and children
Office Administration
Maintain a welcoming, professional office environment
Maintain inventory and order office supplies, including Costco orders for the main office, pastoral offices, and mailroom
Oversee the operation and maintenance of office printers
Being organized and up-to-date with all of our data pertaining to next gen (all PCO items)
Our families are given accurate and timely information pertaining to upcoming events and ministry nights
Having a cohesive team that is working together to ensure our families are cared for beyond the Sunday experience