Administrative Assistant/Payroll Support

This posting is for an existing job vacancy.

Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry.
Fox Limited Nuclear Services Division is a people-first, environmentally conscious, socially responsible, Engineering, Procurement, and Construction (EPC) provider in the nuclear sector. Fox Limited’s Nuclear Services has contributed millions of hours in support of Ontario’s safe and reliable nuclear power industry! We provide our clients with a streamlined solution for their detailed engineering, fabrication, construction, and maintenance needs. As the nuclear power generation sector evolves, we are primed to support the transition.
With a strong commitment to health, safety, and the protection of the environment, ESFL Nuclear Services has earned a reputation as an employer of choice, valuing our employees’ diverse contributions of skill, abilities, and experience.
As our employees are our greatest asset, we strive to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

We provide comprehensive benefits, including a n attractive health and dental benefits package for you and your family (dependents).
Health Care Spending Account
Healthy Living Wellness Account
Employee Assistance Program
Our Nuclear Services office in Darlington, Pickering, ON , is looking for a Administrative Assistant to join our team.
Reporting to the Site Administrator, the Administrative Assistant will provide direct administrative and clerical support to project management and site personnel within a construction environment. This role ensures efficient coordination of documentation, communications, workforce administration, site logistics, and compliance-related processes while maintaining adherence to strict safety and security protocols.
Provide day-to-day administrative support to the Site Admin, construction managers and site staff.
requests for information, overtime authorization requests, risk and issue logs).
Coordinate and schedule meetings, manage site logistics, and project-related activities.
Fox Limited document control standards.
Track, update, and distribute controlled documents including drawings, procedures, work packages, and revisions.
Liaise with internal departments, (HR, Payroll, Safety) and external stakeholders.
Monitor office and site supply inventory
Maintain confidentiality and proper handling of sensitive and controlled information.
Fox Limited safety policies and nuclear safety standards.
Accurate and high-speed data input and verification.
Diploma or certificate in Office Administration, Business Administration, or related field.

• 2-5 years of administrative experience, preferrable in construction environment
• nuclear, energy, or heavy industry) is an asset.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with document control systems and construction workflows is an asset.

Quality and Continuous Improvement

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

ESFL Nuclear Services has offices in Oshawa and Kincardine along with on-site locations at the OPG, Bruce Power Nuclear Generating Stations, and Canadian Nuclear Laboratories. ESFL Nuclear Services provides a full spectrum of EPC services, in addition to maintenance and manufacturing services, fit to meet the growing requirements of the global nuclear power industry.

Final compensation will be determined based on qualifications, experience, and internal equity. Canadian work experience is not required. Please note that artificial intelligence tools are not utilized in the applicant screening process.

We will accommodate applicants with disabilities throughout the recruitment and selection process.