Finance Administrator

Burlington Christian Academy (BCA) is a Christ-centred JK-Gr8 school in Burlington, Ontario, dedicated to nurturing the whole child—spiritually, academically, and socially.

Position Overview

The Finance Administrator provides strategic and operational leadership in all areas of financial management, compliance, and stewardship. This full-time, on-site position combines high-level financial oversight with hands-on accounting responsibilities to ensure the ongoing fiscal health and sustainability of the school. As a key member of the leadership team, the Finance Administrator contributes to the school’s mission through faithful financial stewardship, transparent communication, and collaboration with staff, families, and the Board of Directors.

Key Responsibilities

Financial Leadership & Strategy

• Provide strategic leadership in financial planning, forecasting, and long-term sustainability.
• Advise the treasurer, Principal, and Board of Directors on financial policies, trends, and opportunities.
• Support the development and implementation of the strategic plan by aligning financial priorities with mission objectives.
• Participate in Board meetings in an advisory capacity. Daily Accounting & Operations
• Maintain accurate and up-to-date records using accounting and donor management software.
• Oversee daily financial activities, including general ledger entries, purchase orders, and expense tracking.
• Manage accounts payable/receivable and maintain vendor contracts to ensure the best pricing.
• Perform monthly reconciliations of all bank and investment accounts.
• Manage petty cash and procurement compliance. Tuition & Bursary Administration
• Set up and manage tuition payment agreements with families.
• Track and process tuition payments, monitoring arrears, and issuing reminders as needed.
• Administer applications for tuition assistance bursaries in coordination with the Board.
• Apply for external bursaries through the Christian School Foundation and other sources.
• Prepare tuition arrears reports for the Board Treasurer. Payroll & Human Resources
• Execute end-to-end payroll processing, ensuring compliance with statutory requirements.
• Administer benefit plans and pension contributions (OTPP, EHT, WSIB).
• Prepare and file all payroll documents (T4s, T4As, ROEs, TD1s).
• Maintain employee records and assist with annual salary budgets and contracts.
• Uphold confidentiality in all HR-related financial matters. Reporting, Budgeting & Audit
• Lead the annual budgeting process in consultation with the Principal and Board.
• Monitor performance against budget, providing monthly variance and trend analyses.
• Prepare all year-end reconciliations, adjusting entries, and depreciation schedules.
• Coordinate the annual audit, acting as the primary liaison with external auditors.
• Submit financial statements to required organizations (CRA, Edvance, Insurers, and financial institutions). Compliance & CRA Filings
• Ensure school compliance with CRA charitable regulations and relevant laws.
• Prepare and submit annual filings, including T3010 charity returns, EHT, and HST rebate filings.
• Manage donation processing, tuition-related childcare receipts, and compliance with split-receipting rules.
• Educate the Board and Treasurer on charitable finance governance.

Systems & Administration

• Maintain secure digital and physical records per retention schedules.
• Monitor cash flow and manage relationships with financial institutions.
• Refine standard operating procedures (SOPs) to streamline workflows.
• Research and recommend tools/software to maximize operational efficiency.
• Participate in periodic risk management and insurance reviews.

Qualifications

• Education: Post-secondary education in accounting, finance, mathematics, bookkeeping, or business administration. (CPA designation or equivalent experience preferred).
• Experience: Minimum of 3 years of bookkeeping or financial administration experience.
• Technical Skills: Strong proficiency in accounting software (e.g., QuickBooks Online), Microsoft Word, and Excel.
• Knowledge: Familiarity with CRA charitable regulations, GAAP, payroll legislation, and non-profit financial reporting.
• Attributes: High level of accuracy, organizational skills, discretion, and the ability to work both independently and collaboratively.
• Mission Alignment: Alignment with the Christian mission and values of Burlington Christian Academy.

Compensation: Dependent on experience and qualifications, $60,000-$75,000