ASSISTANT RESPONSABLE PLANNING (H/F)

Our client, a respected and growing healthcare organization, is seeking an experienced Executive Assistant to provide strategic, executive-level support to the Chief Executive Officer (CEO).

As a trusted partner to the CEO, you will provide high-level executive, governance, and operational support while serving as a key liaison between senior leadership, the Board of Directors, and external stakeholders.

Given the nature of the role and key stakeholder relationships, experience working with Chinese stakeholders and an understanding of Chinese cultural protocols and business practices are essential to success in this role.

Serve as a trusted partner to the CEO, proactively managing priorities and ensuring seamless day-to-day operations.

Coordinate and prepare meeting materials, agendas, briefings, presentations, and supporting documentation.

Monitor, prioritize, and manage incoming information, identifying emerging issues, risks, and opportunities.

Draft, edit, and manage a variety of executive communications, including correspondence, reports, briefing notes, and presentations.

Conduct research, compile data, and prepare reports to support strategic initiatives and decision-making.

Coordinate business travel arrangements and related logistics.

Provide comprehensive administrative and coordination support for Board and committee activities.

Coordinate Board and committee meeting schedules, agendas, materials, minutes, and logistics.

Liaise with Board members and administrative counterparts to ensure effective communication and coordination.

Senior Leadership & Corporate Office Support

Provide executive-level support to members of the senior leadership team as required.

Support cross-functional projects and strategic priorities across the organization.

Corporate Office Administration

Lead the effective administration of the Corporate Office.

Maintain and continuously improve administrative processes, systems, and procedures.

Manage corporate records, documentation, and filing systems with a high degree of accuracy and confidentiality.

Prepare payroll submissions, expense reports, and related administrative documentation.

Manage office inventory and administrative resources.

Provide guidance and support to administrative professionals, students, and volunteers as required.

Exceptional organizational, planning, and time management skills with the ability to manage multiple competing priorities.

Highly adaptable, proactive, and solution-oriented, with a continuous improvement mindset.

Bachelor's degree or equivalent combination of education and experience; formal administrative training is considered an asset.

Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.

Strong proficiency with cloud-based and business applications, including SharePoint, Adobe Acrobat, SurveyMonkey, and related technologies.

Demonstrated experience working with Chinese stakeholders and knowledge of Chinese cultural protocols and business practices is required.

Experience supporting multicultural stakeholder groups and navigating culturally sensitive situations is considered an asset.

Outstanding relationship-building and stakeholder management skills.

Hybrid work environment with a combination of on-site and off-site support.

Occasional evening and weekend work required to support Board meetings and executive priorities.

Accommodation is available upon request throughout the recruitment process.