Part Time Administrative Support Assistant

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church each year we help more than 2 million people providing necessities such as food clothing and addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.
General office duties such as: answering telephone calls directs and/or answers inquires; photocopies and distributes materials as requested; Compile type and maintain policies procedures and manuals as needed.
Draft and type correspondence presentations brochures; Process out-going mail including courier parcels and materials of a confidential nature; Order all stationery supplies and maintain adequate office supplies and other supplies as directed; maintain supply of postage stamps arrange for maintenance of office equipment.
Maintain an accurate ongoing record of all monetary donations complete donor receipts for income tax purposes and send acknowledgement letters.
Maintain current fixed asset inventory; ensure that a yearly inventory is completed for adequate insurance coverage.
Coding and forwarding invoices to the regional accounting center for payment when needed.

Provide ongoing management and archiving of personnel files in compliance with applicable Salvation Army and legislative requirements. Acting as Centres timekeeper to utilize information from employee timesheets input working hours in a timely and accurate manner in the Workday system for Manager approval.

Ensure that all information about residents clients staff visitors and volunteers is strictly confidential.
Participate in probationary and annual performance appraisal process.
Work in compliance with OH&S Act and Regulations and abide by The Salvation Armys health and safety policies and procedures.
Participate in ongoing professional development and attend/maintain all mandatory training.

CRITICAL RELATIONSHIP MANAGEMENT

Direct Supervisor other directors and management members staff volunteers and residents. Participate in regular performance review and/or staff meetings to review operational effectiveness. Donors and community members.

MANAGERIAL/Technical Leadership RESPONSIBILITY :

~ FINANCIAL AND MATERIALS MANAGEMENT:

~ Normal hours of work This is a part time position 24 hours per week. The above responsibilities must be discharged in accordance with The Salvation Armys Mission Statement in a professional manner exemplifying Christian standards of conduct.

Completion of a Community College program preferably the completion of a diploma or certificate in Business Administration or related field.
The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
Minimum of three (2) years of prior related experience and working knowledge in senior administrative experience general accounting and payroll experience.
Professional working experience of using Microsoft Office products is required i.e. Word Excell PowerPoint Publisher Outlook email Teams Microsoft 365 and Adobe Acrobat etc.
Good knowledge and skills of using online software program and IT problem solving skills.

Self-motivated flexible disciplined and able to work independently with minimal supervision and participate as an active and responsible team member in a cooperative team environment.
Ability to prioritize time management skills to effectively handle multiple priorities and meet competing deadlines.
Ability to clearly and concisely compose/proofread/edit documents such as letters memos and e-mail.
Understand ethical behaviour and business practices and ensure that own behaviour is consistent with these standards and aligns with the values of the organization.
~ Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.