Receptionist/Administrative Assistant Job Description Template
Our company is looking for a Receptionist/Administrative Assistant to join our team.
Responsibilities:
- Manages the bookings for meeting rooms and ensures rooms are presentable. Orders catering and prepares refreshments as needed;
- Greets, announces and directs visitors to provide a professional corporate image and all guests entering the building are identified;
- Performs administrative duties as required which may include overflow typing, data entry, filing and archiving of documents;
- Managing senior leadership calendars;
- Stocking/cleaning kitchen daily (ensuring dishes are clean and put away);
- Minimum 2 years of experience in a similar position;
- Ordering groceries and lunch orders on a weekly basis;
- Advanced understanding of accounting principles, invoicing, and basic accounts receivable knowledge;
- Fast learner;
- Arrange travel schedules and reservations, this can include booking hotels, conferences, and flights;
- Greet clients, answer telephone calls;
- Being the main point of contact to all vendors;
- Provide clients with prompt, courteous and professional service;
- Monitoring, ordering and stocking office supplies;
- Responsible for organizing and planning social events, onsite and offsite.
Requirements:
- High level of enthusiasm;
- Have a creative mindset that enjoys event planning;
- 2-3+ years experience in similar roles;
- Ability to analyze problems and come up with solutions independently;
- Demonstrates an ability to prioritize and adapt to differing assignments and deadlines;
- Strong organization, time and client management skills;
- Fast learner;
- Fluent in French and English;
- Exceptional organizational skills;
- Possess excellent interpersonal, organization, and verbal and written communication skills;
- Minimum 2 years of experience in a similar position;
- Ability to prioritize tasks and duties while demonstrating flexibility to changing priorities and demands;
- Advanced understanding of accounting principles, invoicing, and basic accounts receivable knowledge;
- Post-Secondary Education or equivalent;
- Is proficient in Microsoft Office, can produce reports, documents, and presentations.