Administrative Assistant Job Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

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Administrative Assistant Job Description Template

Our company is looking for a Administrative Assistant to join our team.

Responsibilities:

  • Assist in the preparation of regularly scheduled reports;
  • Prepare reports, and other administration activities as required;
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person;
  • Record and prepare minutes of meetings,
  • Oversee the proper functioning and logistics of the office (stationary management, office furniture, etc.);
  • Periodically update all WSIB certificates and request new ones as needed;
  • Manage office inventory and order supplies;
  • Formatting of documents;
  • Sending & receiving faxes & emails;
  • Schedule meetings;
  • Keeping clients up to date with their file;
  • Bind and collate reports, ensuring that the copying process runs smoothly and orderly;
  • Order and maintain office supplies;
  • Administer MBA referral (rewrites on failed courses) process;
  • Reservation management for the conference room and co-working space.

Requirements:

  • Highly organized with attention to detail;
  • The individual will work in the office space within the Warehouse/Production facility;
  • Completion of secondary school is usually required;
  • Reliable;
  • Ability to prioritize workload and handle multiple tasks simultaneously;
  • Strong organizational skills;
  • Rigour, proactive in follow-ups;
  • Excellent computer skills, especially typing;
  • Excellent communication skills in English;
  • Excellent communication (written and oral) and interpersonal skills;
  • Hands-on experience with office equipment (e.g. fax machines and printers);
  • Greet people and direct them to contacts or service areas;
  • 2 years experience as secretary or administrative assistant in the field of construction or renovation;
  • Strong communication and interpersonal skills;
  • High school diploma required; Associate’s or Bachelor’s degree in Business Administration or Engineering is preferred plus.