Payroll Specialist x 1-3 POST NUMBER: 484435

About the Opportunity
Payroll Administration

• Prepare and process payroll data to ensure employees are paid accurately and on schedule.
• Review and validate payroll transactions, including new hires, terminations, promotions, transfers, salary adjustments, benefits, deductions, allowances, and garnishments.
• Perform payroll audits and reconciliations to identify and resolve discrepancies prior to payroll processing.
• Prepare payroll journal entries and ensure payroll transactions are accurately recorded in the general ledger.
• Reconcile and remit statutory deductions, payroll taxes, and third-party payments, including benefits and retirement plan contributions.

Employee Support

• Respond to employee inquiries related to payroll, direct deposit, deductions, benefits, and pay statements.
• Assist employees with payroll system updates, including banking information and direct deposit changes.
• Coordinate off-cycle payments, cheque cancellations, and payment reissues as required.
• Work closely with supervisors and department managers to ensure payroll policies, approvals, and internal controls are followed.
• Support employees with retirement savings plan enrollment and benefit-related questions.

New Hire & Offboarding Administration

• Review and validate new employee payroll setup and collaborate with Human Resources to resolve discrepancies.
• Support onboarding activities for both unionized and non-union employees.
• Process employee terminations, ensuring final pay, vacation payouts, and statutory entitlements are calculated accurately.
• Prepare and issue Records of Employment (ROEs) in accordance with legislative requirements.
• Maintain pension records and ensure accurate reporting of employee contributions.

Benefits & Pension Administration

• Coordinate employee benefit and pension enrollments, changes, and terminations.
• Reconcile payroll information with benefit provider invoices and pension reports.
• Prepare Employment Insurance (EI) top-up payments and related documentation.
• Generate pension reports and ensure payroll data is accurately reflected in benefit and retirement plans.

Compliance & External Reporting

• Prepare and submit payroll-related reports, remittances, and statutory filings to government agencies and third-party organizations.
• Act as a liaison with external stakeholders, including government agencies, benefit providers, insurance carriers, and other external partners regarding payroll-related matters.
• Ensure compliance with payroll legislation, employment standards, tax regulations, and organizational policies.

Payroll Systems & Process Improvement

• Collaborate with payroll system providers to implement business rule changes, system enhancements, and payroll configuration updates.
• Participate in payroll process improvements, system testing, and continuous improvement initiatives.
• Maintain current knowledge of payroll legislation, regulatory requirements, and industry best practices.

Documentation & Records Management

• Maintain accurate payroll records, supporting documentation, and audit files.
• Ensure payroll information is handled with the highest level of confidentiality and in compliance with privacy legislation and internal policies.

Additional Responsibilities

• Provide support on special projects and other payroll, benefits, and finance-related initiatives as assigned.
• Perform additional duties to support the Payroll and Human Resources functions as required.

About You

• 5 years of full cycle experience
• Experience with Ceridian Dayforce is required
• Unionized payroll is required
• Experience doing payroll recs
• pcp or any payroll designation is required

Pay Range
$30  - $40 per hour

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #484435
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.