Receptionist / Administrative Assistant

Are you enthusiastic, organized and eager to advance your career? INVIRO is seeking a motivated individual to join our team as a Receptionist and Administrative Assistant. As one of Canada’s leading Mechanical/Electrical Engineering Firms, we take pride in our people and meaningful impact of our work. Working with us means you will join a collaborative, close-knit team, handling diverse and challenging projects where your contributions are valued and professional development is supported

Why INVIRO?
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office, which is Well Health Certified, is designed to promote a safe and healthy atmosphere where every team member can thrive. Joining INVIRO means becoming part of a family that values your contributions and is dedicated to achieving collective excellence. We are excited to see what you bring to our team!

Duties and Responsibilities 

• Answering incoming calls on a multi-line system and direct them to the appropriate team member or department
• Welcome and assist the clients and visitors upon arrival
• Prepare the boardroom for meetings and ensure meeting spaces are ready for use.
• Handle general administrative duties, including filing, scanning and maintaining records.
• Prepare reports and correspondence
• Maintain office organization and assist with light office upkeeps (for e.g. watering plants, keeping the office tidy, etc.)
• Provide support to senior managers such as organizing emails and calendars as required, etc.
• Format documents and create materials using MS Word and Excel, as well as proofread and edit documents
• Assist with personal errands as needed (e.g., drop-off/pick-up dry cleaning, lunch, groceries)

Qualifications and Requirements 

• 2+ years of experience as an Administrative Assistant
• Valid driver's license
• Access to a reliable vehicle
• The ability to quickly learn and adapt to a new industry
• Calm and professional demeanor in a fast-paced environment
• Strong interpersonal skills to effectively support clients and customers
• Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
• Comfortable with computers, smartphones, and tablets, and willing to learn new applications
• Strong research skills with the ability to present data clearly and concisely
• Ability to work independently with sound judgement and attention
• Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills

Position Details:

• Type: Full-time, On Site
• Location: Scarborough, Ontario
• Purpose: Existing Vacancy
• Eligibility: Applicants must be eligible to work in Canada.
• Compensation Range: $18 – 23 /hour

How to Apply:
Interested candidates should submit their application for consideration. While we appreciate all applications, only those selected for an interview will be contacted.

Accommodation Notice:
We are committed to ensuring an inclusive recruitment process. If you require any accommodations during the recruitment process, please let us know. We will work with you to ensure your needs are met while keeping all details strictly confidential.

Each qualified applicant will receive consideration for employment without being subject to discrimination based on any characteristics protected by law.

Recruitment Agencies:
Applications submitted by individual candidates are welcomed. Applications submitted by recruitment agencies or recruiters with which INVIRO does not have an existing agreement, no referral fees will be paid. Unsolicited resumes or applications from such agencies or recruiters will be deemed to be referred without fee or any other charges.

Join us at INVIRO and be part of a team that values your growth and success!

Apply Today!