Project Administrator (Scarborough)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What's the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Reporting to a member of the Project Team, the Project Administrator will be responsible for supporting the daily activities of the job site.

What You'll Do Here:

• Learn, interpret, and applies organizational policies, rules, and regulations
• Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance
• Handle invoices with respect to distribution to appropriate departments for approval
• Establishes accounts with local suppliers for miscellaneous items for the site
• Assists with the creation and submission of project billing
• Coordinates and prepares job packages including locates, permits, materials
• Ensures and assists in the completion of accident reports
• Meets and greets all visitors in a positive friendly manner
• Maintains an organized filing system on site
• Performs other duties and responsibilities as required
• Repetitive movement (data entry)
• Able to perform in a fast-paced environment
• Prolonged sedentary positioning
• Travel to site locations will be required
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging

What You Bring to the Team:

• Degree or diploma in Engineering (Civil, Mechanical, or Electrical) is preferred
• Superior written and verbal communication skills (preparation and proofreading of documents)
• Experience working with SAP is an asset
• Ability to show discretion with confidential and/or personal material
• Ability to work well under pressure and meet deadlines with poise and confidence
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.)
• Ability to work independently as well as a member of a team
• Professional interaction with all levels of staff within the organization from front line to senior executive
• Always exhibit a polite and professional manner
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint)
• Be a champion of inclusion and diversity

Reason of vacancy: Replacement

The expected pay range for this role is $50,000 - $ 60,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.