Project Administrator, Co-op

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Location:  Scarborough, ON

Duration: 8 months (September 2026 - May 2027)

What You'll Do Here:

• Learning, interpreting, and applying organizational policies and procedures
• Tracking and reporting attendance, board allowances, and vehicle allowances for site personnel
• Assisting with invoice processing and routing for appropriate approvals
• Establishing accounts with local suppliers and assisting with material coordination
• Supporting preparation and submission of project billing
• Preparing job packages (permits, locates, materials, documentation)
• Assisting with incident and accident reporting as needed
• Welcoming and directing site visitors in a positive and professional manner
• Maintaining organized filing systems, documentation, and project records
• Performing data entry and other administrative tasks to support project teams
• Supporting a fast-paced project environment with shifting priorities
• Traveling to project sites as required
• Help promote an inclusive environment where diverse perspectives are valued and everyone feels they belong.

What You Bring to the Team:

• Working toward a degree or diploma in Engineering (Civil, Mechanical, Electrical) or a related field
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Strong organizational skills and comfort multitasking in a dynamic environment
• Ability to work independently and collaboratively with various project team members
• Professional communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Experience with SAP is an asset (not required)
• Interest in construction, utilities, or project coordination
• Commitment to fostering inclusion and diversity

Reason for Vacancy: New

The expected pay range for this role is $20 - $24 per hour

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.