Subcontracts Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

The Subcontracts Specialist will support the project team through the effective administration of the subcontractor process from bid solicitation to award. The individual will also act as an advisor to the project management team with respect to the subcontractor’s scope of work and obligations set out in the contract. 

What You’ll Do Here:

• Lead the subcontractor bid (RFQ) solicitation process; bid analysis; bid review; contract negotiation; contract interpretation through to contract execution. 
• Strong ability to manage subcontractor change orders.
• Review and understand scopes of work and prepare bid packages.
• Adopt appropriate subcontract strategies and pricing methodologies such as lump-sum, unit price, target cost and cost reimbursement or hybrids thereof.
• Ensure appropriate approvals are obtained through the process.
• In conjunction with the legal and operations teams, review and analyze contract documents to determine contractual obligations.
• Identify risks associated with the subcontract and work to mitigate any risk to the organization.
• Review subcontractor modifications to any standard terms and conditions, and draft responses. 
• Ensure compliance of subcontracts with corporate and project contracting guidelines.
• Ensure the subcontractor, contract and services meet the needs of the project and the client.
• Resolve complex problems regarding contract interpretation, compliance and reporting in conjunction with project management, the commercial director and legal.
• Review scopes of work to ensure that the subcontract follows owner/project specifications. 
• Act as an advisor to management and operations in the interpretation of subcontractor requirements and in understanding the subcontractor’s scope of work or obligations under the contract.
• Work closely with operations and construction staff.
• Maintain well documented files to accurately present a clear trail with regards to subcontract templates, approvals, executed subcontracts, and pending subcontracts.
• Manage project supplier, and contractor relationships, with assigned key/strategic suppliers to optimize financial and operational performance.
• Communicate with bidders, suppliers, and subcontractors, on all procurement-related matters.
• Ensure timely and accurate contractual correspondence.
• Performing additional responsibilities as assigned.
• Maintain excellent relationships with the project team, subcontractors and the community.

What You Bring to the Team:

• Post-secondary education in Civil Engineering or relevant program; or five years+ related experience and/or training; or equivalent combination of education and experience.
• Recent Construction work experience required.
• Proven attention to detail for contract review.
• Organizational and strong time management skills.
• Ability to work accurately under pressure.
• Strong communication skills - oral and written.
• Ability to respond to change.
• Advanced analytical skills.
• Proven ability to take responsibility for a project and to follow-up with involvement individuals until all issues are resolved.
• Comfortable operating in a team-oriented, collaborative work environment.
• Proficient with MS Office application skills.

Pay Range: $80,000 - $90,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.  

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.