Office Coordinator

Based in Mississauga, the Office Coordinator will support the team with the daily operations in Ontario.

Responsibilities

• Provide outstanding customer service in person, by phone and email to internal and external customers.
• Manage the front of house efficiently in a multi-tasked environment and ensure deadlines are met.
• Organize and maintain documents, digital files, emails.
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/team.
• Schedule timely pick-ups and delivery of wine samples.
• Assisting teams with wine orders and data entry.
• Provide a high level of administrative support ensuring quality service and professionalism.
• Schedule and organize meetings.
• Organize the office layout, and oversee office equipment maintenance.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services, building maintenance.
• Assemble data and prepare periodic and special reports, manuals and correspondence with third party partners.
• Provide administrative support to other members of the senior management team, as needed.
• Assist with event planning and execution, as needed.
• All other related administrative tasks.

Education & Experience

• Relevant experience in an administrative support role.
• Excellent computer skills, especially Excel, PowerPoint, and Outlook.
• Experience in customer service.

Qualifications

• Excellent interpersonal skills.
• Strong work ethic, self motivated.
• Know how to plan and manage priorities.
• Organization & planning skills.
• Acute attention to detail.