Fleet Coordinator/Planner

Machinery and Equipment

Serving as a true service hub for all our job site operations, the Machinery and Equipment Department is a key partner for the company. EBC owns one of the largest equipment fleets in Canada, with more than 450 pieces of heavy equipment, over 150 road vehicles, and a comprehensive inventory of small tools.

About 30 experienced employees handle the procurement, preventive maintenance, and repair of all equipment. The team works tirelessly and in close collaboration with the job sites to provide tailored solutions, safe and reliable tools, and the best possible equipment to achieve optimal productivity.

Join us!

RESPONSIBILITIES

1. Health, Safety, and Security Compliance

• Ensure compliance with all health and safety policies related to equipment use;
  
• Document and report incidents, equipment failures, or breakdowns;
  
• Promote adherence to regulatory and compliance standards across all sites.

2. Equipment Fleet Management

• Oversee the utilization of heavy equipment across construction sites;
  
• Conduct regular site visits to validate equipment condition and compliance;
  
• Ensure availability of equipment in line with project requirements;
  
• Maintain an up-to-date fleet inventory (condition, location, usage hours, maintenance history);
  
• Coordinate the mobilization and demobilization of equipment between sites;
  
• Prepare periodic reports on fleet condition, operational costs, and projected needs.
  

3. Maintenance, Repairs, and Monitoring

• Coordinate with superintendents regarding equipment availability for maintenance, repair, and inspection;
  
• Monitor preventive and corrective maintenance activities, including major repairs, in collaboration with the Quebec garage;
  
• Provide support to subcontractors performing equipment repairs;
  
• Monitor and ensure quality control of repairs completed by external service providers;
  
• Oversee fleet registrations and insurance coverage (heavy equipment and light vehicles);
  
• Ensure compliance with annual government inspections for road vehicles, construction equipment, and lifting devices (InspectiON);
  
• Manage oil sampling processes in accordance with manufacturer guidelines and coordinate analysis with external providers;
  
• Transmit oil samples to Fluid Life;
  
• Process customer requests related to maintenance and repairs of light vehicles, including account setup and invoicing;
  
• Order parts and coordinate with suppliers as required;
  
• Utilize the CMMS system (MIR-RT) to track and manage maintenance activities.
  

Requirements

• Degree in management, construction equipment mechanics, logistics, mechanical engineering, or a related field (asset);
  
• Minimum of 10 years of relevant experience in heavy equipment management or the construction industry;
  
• Strong knowledge of applicable safety regulations and compliance standards;
  
• Solid understanding of mechanical and hydraulic systems for heavy equipment;
  
• Ability to interpret technical reports and maintenance records;
  
• Proficiency with computer tools, including CMMS systems, Microsoft Excel, and Microsoft Office Suite
  

DESIRED PROFILE

• Strong organizational skills and ability to manage competing priorities;
  
• Ability to work under pressure and handle multiple requests simultaneously;
  
• Demonstrates leadership, autonomy and effective communication skills;
  
• High-level of attention to detail and a solution-oriented mindset;
  
• Flexibility, availability, and willingness to travel between sites.

Benefits

• 4 weeks of annual vacation;
  
• Complete group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
  
• 24 hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Corporate Clothing Program;
  
• Firm recognized as one of Canada’s Best Managed Companies.
  

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000 - $105,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.