Construction Project Coordinator

About the Company

VOK is a construction and fit-out firm rooted in precision, protocol, and principle. We bring vision to life across QSR, commercial, and residential spaces, executing with clarity, speed, and uncompromising attention to detail.

About the Role

The Project Coordinator (PC) supports the project management team in delivering remodels and new builds for QSR locations across Canada. The role keeps projects organized and moving - maintaining schedules, tracking procurement, managing documentation, and coordinating communication across stakeholders - while leveraging technology to keep every project on time, on budget, and audit-ready.

Responsibilities

• Support Project Managers in the end-to-end coordination of remodel and new build projects, helping ensure on-time, on-budget delivery across Clients, Subtrades, Architects, Vendors, and Internal Teams.
• Maintain and update digital project management tools - schedules, trackers, and dashboards - keeping project data current and accessible.
• Track procurement workflows, including purchase orders, material and equipment ordering, delivery timelines, and submittals through structured digital tracking.
• Coordinate communication between Subtrades, Vendors, Consultants, and Internal Teams, ensuring information flows clearly and on time.
• Prepare, organize, and maintain project documentation, including contracts, change orders, RFIs, invoices, and closeout packages, ensuring data is centralized and easily retrievable.
• Assist with budget tracking and cost logs, updating financial trackers at each project stage and flagging discrepancies to the Project Manager.
• Schedule and coordinate site visits, project meetings, and inspections; record and distribute minutes and action items.
• Support compliance tracking against legal, regulatory (government), and franchisor construction requirements, maintaining digital documentation records.
• Proactively identify schedule slippage, missing information, and procurement risks, escalating to the Project Manager early.
• Contribute to process optimization by helping refine templates, trackers, and technology-driven workflows.

Qualifications

• Degree or diploma in Construction Management, Civil Engineering, Project Management, or a related technical field.
• Certified Associate in Project Management (CAPM) certification is a plus.
• Training or hands-on familiarity with digital project management tools & AI (Procore, Monday.com, Generative AI, or equivalent) is highly preferred.

Required Skills

• At least 1–3 years of experience in a project coordination, administration, or support role within the construction industry, ideally in a restaurant or multi-unit retail environment.
• Exceptional organization and attention to detail, with the ability to manage documentation and tracking across multiple concurrent projects.
• Proficiency with digital tools to maintain budgets, schedules, and project data, and to surface risks early.
• Familiarity with construction documentation, including drawings, contracts, purchase orders, and change orders.
• Exposure to procurement, vendor coordination, and contract administration processes.
• Strong problem-solving skills and the ability to work cross-functionally to keep projects on track.
• Strong written and verbal communication, capable of producing clear, structured updates and reports.
• Fluent in English - written, spoken, and comprehension. Ability to communicate and prepare structured documentation in English is mandatory.
• Comfortable working in a fast-paced, high-volume project environment, with the ability to adapt to shifting priorities and deadlines.
• Proactive mindset with a strong focus on accuracy, follow-through, and technology adoption.
• Valid driver's license and flexibility to travel for site visits as required.

Compensation package

Employees in this role will receive a competitive compensation and benefits package designed to support both professional and personal well-being, including:

• Competitive salary.
• Hybrid work arrangement with flexible working hours.
• Annual performance bonus tied to KPIs.
• Professional development budget for courses, certifications, and training.
• Paid time off, including vacation and personal days.
• Health and wellness allowance (fitness, counseling, or other approved programs).

Equal Opportunity Statement

VOK is committed to diversity and inclusivity in the workplace. We encourage applications from all qualified individuals and are dedicated to creating an inclusive environment for all employees.