HRIS Administrator (UKG)

Job Responsibility:

HRIS Administrator (UKG)

Let's be unstoppable together!

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana.

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What will you be doing?

The HRIS Administrator serves as the technical subject matter expert (SME) and UKG Systems Administrator, managing system security, configuration, application support, testing, new releases, and reporting. This role ensures data integrity by developing, documenting, and maintaining system processes. Additionally, the HRIS Administrator provides end-user support, training, and troubleshooting for HR and payroll teams. They collaborate with IT, Payroll, and external vendors on system integrations and enhancements while driving HRIS projects and process improvements to enhance efficiency.

Key Responsibilities

• System Administration & Maintenance
  • Manage and maintain UKG HRIS, including system security, configuration, and testing of changes, new releases, and integrations.
  • Ensure system compliance with internal policies and regulatory requirements.
  • Troubleshoot technical issues and escalate concerns to IT, payroll, HR, or vendors as needed.
  • Stay updated on UKG enhancements and identify opportunities to optimize system functionality.

• Payroll & Data Management
  • Support US payroll processes, including tax reconciliation, year-end payroll tasks, and compliance requirements.
  • Ensure global payroll processes run smoothly by managing outbound files and system integrations.
  • Maintain data integrity by developing, documenting, and enforcing best practices for system use and audits.

• User Support & Collaboration
  • Provide training, troubleshooting, and end-user support to HR Business Partners and payroll teams globally.
  • Serve as the primary technical point of contact for HRIS-related questions and system functionality.
  • Work with HR, IT, and external vendors to manage system integrations, including inbound and outbound files and APIs.
  • Communicate system updates and process changes to relevant stakeholders.

• Process Improvement & Reporting
  • Assist in configuring and maintaining UKG modules, including Recruiting, Onboarding, Performance, and Compensation Planning.
  • Develop and maintain UKG reports and dashboards, ensuring HR and payroll teams have access to accurate, real-time data.
  • Analyze business needs and recommend system changes to improve efficiency.
  • Participate in HRIS-related projects, including implementing new functionality and process enhancements.

Required Qualifications

• 5+ years of UKG Pro People and Payroll experience (3+ years may be acceptable with additional relevant expertise).
• Experience managing HRIS security, system configuration, and reporting.
• US payroll processing experience, including tax reconciliation, year-end payroll tasks, and compliance requirements.
• Experience working with global HRIS, including outbound files for international payroll processing.
• Hands-on experience with Recruiting, Onboarding, Performance, and Compensation Planning modules within UKG.
• Experience managing inbound and outbound file integrations, APIs, and system connectivity.
• Experience supporting a company with 5,000+ employees across the US, Canada, and other global locations.
• Strong collaboration and communication skills, with a customer-focused approach to supporting internal teams.
• Proficiency in Microsoft Excel, including pivot tables, lookups, and basic SQL for data analysis.

Preferred Qualifications

• UKG Canadian Payroll experience, particularly for future payroll processing expansion.
• Experience with custom platform configurations and system enhancements.
• Familiarity with UKG's AI initiatives (Bryte AI) and emerging HRIS technologies.

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location

This position can be located in the following area(s): Remote, Canada

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The salary range for this role is 75,000 - 102,000 CAD.

This job is also eligible for bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and retirement plans to eligible employees.

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice . Your current employer will not be contacted without your permission.

You can apply for this role through the Circana careers website or Intranet site for internal candidates.

The anticipated application deadline for this position is 4/1/25.

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