Executive and Governance Assistant

Job Responsibility:

REIX REAL ESTATE INSURANCE EXCHANGE

Executive and Governance Assistant Real Estate Insurance Exchange (REIX)

Job Details:

Job Type: Full-time (Hybrid work environment)

Who We Are

The Real Estate Insurance Exchange (REIX) is an organization established in 1991, dedicated to providing Error & Omissions liability insurance for real estate practitioners in Alberta and Saskatchewan. Over the years, REIX has evolved into a trusted fixture within the profession, offering professional liability insurance, risk management education, a comprehensive cyber security program, and claims support. REIX is a mandatory program, ensuring that all real estate licensees in Alberta and Saskatchewan benefit from our services. For more information, please visit our website at

Why Work for REIX

At REIX, we understand that our employees are vital to our organizational success. We place great emphasis on recruiting individuals who excel at building relationships, value teamwork, personal growth, and development, and are genuinely committed to our organization's success. As part of the employee experience, we offer a competitive compensation package, excellent benefits, and promote work-life balance. REIX has embraced a hybrid work environment, which includes the opportunity to work from home on Fridays and flexible work hours.

Position Description

We are seeking a talented and experienced individual to join the REIX team in the role of Executive and Governance Assistant. As the Executive and Governance Assistant, you will play a pivotal role in supporting the CEO and Board of Directors and ensuring the smooth functioning of governance-related activities. This role will also support REIX programs as needed, including the Cyber Shield security program introduced in 2023 and the Risk Management Support program. This role is ideal for someone who is highly organized, detail-oriented, and possesses exceptional organization and administrative skills.

Responsibilities will include but are not limited to:

• Maintain and manage CEO's schedule, ensuring optimal time management and prioritization.
• Assist in the preparation of reports, presentations, and other documents.
• Support governance activities, including the preparation and distribution of meeting agendas, minutes, and other materials.
• Manage communication between the CEO and various stakeholders, both internal and external.
• Collaborate with the CEO to execute special projects and initiatives.
• Ensure the confidentiality and security of sensitive information.
• Assist in the coordination of events and meetings, including logistics and materials preparation.
• Perform general office management tasks, such as ordering supplies and file management.

Requirements

• Bachelor's degree or equivalent work experience in a Governance related role.
• Proven experience in executive or administrative assistant roles.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented and self-motivated.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and tasks.

How to Apply

If you are a highly organized, detail-oriented, and proactive individual looking for a dynamic role supporting the CEO and governance activities, we encourage you to apply. Please submit your resume and a cover letter detailing your relevant experience and qualifications.

REIX is an equal opportunity employer. We welcome applications from all qualified individuals. We thank all applicants for their interest in REIX; however, only those selected for an interview will be contacted.

Job Types: Permanent, Full-time

Salary: From $60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Calgary, AB T3E 6L1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person