Executive Assistant to Entrepreneur

Job Responsibility:

We're looking for a key team member to help support our CEO and Leadership team to get to the next level of our high-growth company!

IS THIS POSITION FOR YOU?

You are a highly experienced Executive Assistant with minimum 5+ years of Executive Assistant working directly to support a CEO. You will act as a first point of contact for the CEO. You will execute many projects, communications, and strategies on behalf of the CEO and thus must be a strategic thinker and able to manage multiple competing priorities in a fast-paced environment. You'll play an integral role in the next stage of national growth for our firm.

Are you highly organized, assertive, discreet, and adept at managing complex schedules and sensitive information? Do you excel in a fast-paced environment and possess a strong ability to anticipate needs and provide exceptional support? If you are looking for a role where precision and professionalism are valued, this position could be your perfect match.

Here's who we're looking for:

If you are driven, meticulous, and ready to step into a role that is critical to our company's success, we encourage you to apply.

RESPONSIBILITIES

• Act as a first point of contact for the CEO, handling correspondence and fielding inquiries with discretion. Provide comprehensive administrative and strategic support to the CEO.
• Manage the CEO's calendar, including scheduling meetings, coordinating travel arrangements, and ensuring all engagements are prepared for with necessary materials and information.
• Prepare and edit communications, presentations, and reports as required.
• Organize and maintain files and records to ensure the CEO's workflow is efficient and compliant with company practices.
• Assist in coordinating events and meetings, both internal and external, ensuring seamless logistics.
• Handle confidential information with the utmost discretion and integrity.
• Facilitate smooth communication between the CEO's office and internal departments, as well as with external partners and stakeholders.
• Support the CEO in various project management activities, ensuring timely delivery and adherence to deadlines.
• Manage personal tasks for the CEO such as personal appointments, family-related scheduling, and other private commitments to help optimize the CEO's time for professional responsibilities.

QUALIFICATIONS

• Mandatory 5+ experience as an Executive Assistant preferably in a high-growth, fast-paced entrepreneurial environment.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Strong communication and interpersonal skills, comfortable interacting with senior-level executives and clients.
• High proficiency in MS Office and familiarity with project management software.
• Detail-oriented with a commitment to high standards of performance.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Discretion and confidentiality are paramount, especially when handling personal tasks and sensitive information.
• Someone confident in their skillset, yet humble enough to learn new things and grow with our team.
• Looking for a long-term position with a highly growth-oriented company

WHAT YOU GET

• Competitive compensation and benefits package.
• Flexible work arrangements to accommodate a balanced lifestyle, including hybrid work options.
• The opportunity to learn with a growth-oriented company.
• Working with a firm that values each individual team member.
• A front-row seat to the inner workings of a leading design firm, directly supporting our visionary CEO.

ABOUT US We are an award-winning custom home design firm with 2 studio locations in Western Canada - Calgary and Vancouver. Join us at Phase One Design, where your work directly contributes to our mission of enhancing lives and creating legacies through exceptional design.

Job Types: Full-time, Part-time

Pay: $60,000.00-$90,000.00 per year

Expected hours: 30 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Executive Assistant: 2 years (required)

Work Location: Hybrid remote in Calgary, AB T2G0T1

Expected start date: 2024-08-12