Governance Coordinator

The Law Society of Alberta (Law Society) regulates the legal profession in the public interest. In alignment with the Law Society’s vision, mission, and strategic plan, the Governance department provides governance support to the Law Society Board (Benchers) and the Alberta Lawyers Indemnity Association (ALIA) Board and the committees of both boards, as required.

As a key member of the Governance team, the Governance Coordinator will provide support to the Governance department and related entities as required.

Success in this position requires excellent attention to detail combined with strong communication, teamwork, interpersonal, organizational, and time management skills.

Key Responsibilities:

As a member of the Governance team you will:

• Plan and coordinate board and committee meetings.


• Prepare agendas, distribute materials, attend board and committee meetings and take minutes, adhering to governance best practices.


• Assist in ensuring that board and committees are compliant with all applicable legislation, rules, policies and procedures and other relevant guidelines. This includes reviewing board and committee meeting materials for compliance.


• Assist management in the preparation of background information and briefing documents for items moving through committees to the board, as required.


• Develop and maintain accurate board and committee records to ensure proper archiving of materials and the management of data. Perform research and retrieval of records quickly and precisely.


• Track and ensure action items are coordinated in a timely fashion; independently perform own appropriate follow-up action.


• Respond to requests for information effectively and efficiently, demonstrating judgment and discretion in working with sensitive and confidential matters.


• Provide customer service focused support to the individual members, boards and committees, as required.


• Develop and maintain professional working relationships with staff, managers, board members, committee members, and internal and external stakeholders.


• Assist with special projects as needed.


• Support the overall functioning of the Governance department on a continuing basis.


• Complete other work as assigned.

Qualifications:

• 5+ years progressively more responsible administrative experience.


• Experience supporting boards and committees and an understanding of governance.


• Excellent attention to detail and accuracy.


• Proven ability to work independently and collaboratively in a team environment.


• High ethical standards and experience with handling confidential matters.


• Excellent customer service skills and a high level of professionalism, discretion and tact within all methods of communication.


• Adaptable, able to multi-task and prioritize.


• Excellent grammar, communication skills (written and verbal), with the ability to independently draft correspondence, minutes, and other documents.


• Proven experience with creating documents, presentations and maintaining databases.


• Possess strong research capabilities using internal and external resources.


• Confident, professional and respectful even in complicated, demanding and difficult situations.


• Remain interested in, and capable of, growing to meet additional changes and challenges that may be added to this position over time.


• Available to work overtime during peak periods and willing to adjust work schedule to attend board and committee meetings that may occur outside of regular office hours.