Administrative Assistant to the Deputy Minister (Open until filled)

Job Responsibility:

Administrative Assistant to the Deputy Minister (Open until filled)

AYD Administrative Secretary

Regular/full-time

Housing, Addictions and Homelessness

Deputy Minister's Office

Winnipeg MB

Advertisement Number: 44124

Salary(s): AYD $56,267.00 - $66,271.00 per year

Closing Date: June 9, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect until exhausted. Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay. This competition will be used to fill any upcoming AYD vacancies at the Manitoba Legislative Building for future acting status, term or regular appointments. Where established, an eligibility list will remain in effect until exhausted or expired based upon operational requirements. This competition may also be used to source candidates for other administrative positions at the Administrative Secretary 4 (AY4) or Administrative Secretary 3 (AY3) level. All applications received within ten (10) calendar days of the posting date will be accepted and considered for further evaluation. If the position remains unfilled, applications may continue to be accepted and considered until the closing date. To ensure you application is considered, please apply within the initial ten (10) day position period. Preference may be applied to internal candidates.

To be considered for this competition you must submit an application form and resume. See below for access to the application form CLICK HERE TO ACCES THE APPLICATION FORM

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must provide and maintain a satisfactory Criminal Record Check
• Must be able to work overtime as required

Qualifications: Essesntial:

• Extensive experience providing administrative and secretarial support to executive and senior level staff
• Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support
• Experience working in a high-volume administrative environment with consistently shifting priorities
• Excellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf senior level staff, with excellent attention to detail
• Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive information and documentation
• Experience coordinating the flow of incoming and outgoing correspondence while setting up/maintaining both physical and digital filing systems
• Strong interpersonal and verbal communication skills to interact professionally with a variety of executive and senior level staff, while building strong working relationships
• Proven organizational and time management skills to prioritize workloads and effectively manage deadlines
• Ability to work independently and take initiative, while managing unexpected changes or last minute requests
• Experience in Microsoft Office, including Word, Excel, Outlook and PowerPoint

• Post secondary education in office administration is an asset
• Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)
• Experience working in the Manitoba Legislative building environment providing administrative and secretarial support is considered an asset

Duties: Reporting to the Executive Assistant to the Deputy Minister, this position functions as the administrative assistant to the Deputy Minister. This position is expected to work independently and is responsible for providing highly professional and confidential administrative services including managing the Deputy Minister's calendar, scheduling meetings, processing correspondence to and from the Deputy Minister's office, as well as preparing reports and submissions.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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