Administrative Assistant

The Opportunity

Company: Emera Newfoundland & Labrador

Location: Halifax, Nova Scotia, Hybrid

Closing Date: August 5, 2026

At Emera Newfoundland & Labrador, you’ll be part of a dynamic, inclusive, respectful workplace where everyone is welcomed and supported.

Emera Newfoundland & Labrador (ENL), a wholly owned subsidiary of Emera Inc. (EMA- TSX), is responsible for operating and maintaining the 500-megawatt HVdc Maritime Link Project. The Maritime Link transmits energy between the island of Newfoundland to Nova Scotia. With office locations in both provinces, ENL is committed to ensuring that the Maritime Link transmits clean, renewable energy for Nova Scotia.

ENL’s greatest source of energy is our people. In a culture focused on safety and our customers, we’re committed to providing exceptional service to our customers and rewarding jobs to our employees. We’re hiring solution-minded people excited to help us grow into the future.

We are looking for an Administrative Assistant to join our team in Halifax in a permanent position. Reporting to the Director, Regulatory & Governance, you will provide expertise and hands-on support in a broad range of functions. This is a unique opportunity for a talented and motivated individual to be a part of a dynamic, collaborative team.

Key Elements Of The Role Include

• Work in close collaboration with the Operations Coordinator in ENL’s St. John’s office to lead and support the administrative and logistical needs of the ENL business with a primary focus on the Halifax office and staff functions;
• Support team to prepare, format, and edit documents for various regulatory filings, Board of Directors meetings and other materials;
• Support compliance and records management functions, including using compliance and other information management software; maintain and update corporate records on SharePoint, Teams, Adept, Cority and other enterprise office systems (e.g. oracle);
• Perform office administrative functions including scheduling appointments and meetings and associated logistics, managing senior leader calendars and email correspondence as required, creating and finalizing expense reports and travel arrangements;
• Correspond with internal and external stakeholders.

These Skills Will Make You Successful

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

• You have a minimum of three to five years’ professional work experience. More experienced candidates are welcome to apply;
• You are a hands-on practitioner, highly organized, and can both handle pressure well and problem-solve;
• You have the ability to handle multiple projects and manage your time effectively to prioritize your workload and meet deadlines;
• You demonstrate effective communication by applying excellent writing and comprehension skills and are comfortable and able to interact with various internal and external stakeholder groups;
• You know how to relate to people in a variety of situations, be highly trustworthy, discreet, and use good judgment;
• You are a strong team player and work well independently and collaboratively;
• You are attentive to detail and enjoy working in a dynamic environment.

You are highly proficient in the MS Office Suite of software (Word, Excel, Power Point and Outlook) and are experienced with the software systems previously noted including SharePoint; you are comfortable using and learning software systems and tools. If you are a proactive and results-oriented team player who is interested in this work and curious to learn, seek out new ways of doing things, accountable for results, and a great team player, we welcome you to apply for this opportunity.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, we encourage you to apply.

The perks of joining our team? We offer:

• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching and volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Inclusion at Emera Newfoundland

We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of Emera Newfoundland & Labrador is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.