Payroll and Financial Administrator

Description:

About us:
The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies — as well asunique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.

The greater Toronto region serves as a dynamic laboratory for both its students and faculty, while the University of Toronto, which year after year ranks among the top universities in the world, provides a wealth of knowledge and expertise that they can draw from. Like Toronto, Daniels students and faculty are incredibly cosmopolitan in sensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.

Your opportunity:
Reporting to the Finance Director, the Payroll and Financial Administrator will be responsible for acting as the first point of contact for payroll related enquiries, troubleshooting and resolving payroll processing issues, processing payroll and reconciling payroll distribution. In addition, the incumbent will be responsible for making recommendations on budget allocations involving multiple sources of revenue and/or recoveries, identifying and resolving individual financial discrepancies, updating and maintaining records, and providing advice and data to support the development of business cases and analytics for departmental initiatives.

Your responsibilities will include:

• Processing payroll
• Preparing and/or processing journal entries
• Entering salary and/or personnel information in HRIS
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Generating standard financial reports
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues

Essential Qualifications:

• Bachelor's Degree in finance/accounting or acceptable combination of equivalent education and experience
• Minimum three (3) years of related financial management experience, including experience monitoring department budgets.
• Experience processing payroll and troubleshooting and resolving payroll discrepancies.
• Experience classifying and processing invoices in FIS or equivalent systems.
• Experience with the University’s Financial Information System (FIS), Human Resources Information System (HRIS) and Research Information System (RIS) or equivalent systems
• Advanced computer skills including Word, Excel, PowerPoint, Outlook and SharePoint.
• Strong verbal and written communication skills and ability to communicate complex financial procedures to a range of audiences with varying levels of financial knowledge.
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact and discretion.
• Excellent organizational and time management skills with the ability to meet multiple deadlines.
• Self-motivated, proactive, and demonstrated ability to work independently while also being an effective team player.
• Strong customer services orientation.

To be successful in this role you will be:

• Approachable
• Efficient
• Meticulous
• Problem solver
• Resourceful

Closing Date: 06/23/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.