Administration and Finance Officer

Job Responsibility:

Date Posted: 11/17/2023 Req ID: 35017 Faculty/Division: Faculty of Applied Science & Engineering Department: Institute of Biomedical Engineering Campus: St. George (Downtown Toronto) Position Number: 00036103

Description:

About us: The Institute of Biomaterials & Biomedical Engineering (IBBME) is a multidisciplinary research community where investigators across engineering, medicine and dentistry collaborate to develop innovative solutions that address global challenges in human health. Located in the heart of Canada's largest health-care research network, our faculty offer quality education to students who receive training in biomedical and clinical engineering. These highly experienced faculty have been involved in launching more than 20 start-up companies and driving three major biomedical engineering commercialization ventures. If you're a passionate and dedicated individual, our department offers opportunities with potential for growth and development within a community atmosphere! Your opportunity: Working under the general direction of the Director and the Manager of Operations, the Administration and Finance Officer is a key member of the IBBME administrative team, responsible for providing administrative support to the Institute in all areas related to departmental operating budget accounts, including processing expenditures and recoveries, and preparing and monitoring monthly financial statements, and for assisting in functions related to human resources administration, including all aspects of processing personnel records, payroll, and annual reporting. Our leadership team provides and open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability and teamwork. We believe in recognizing and valuing our employee's contributions to the advancement of the department's goals, while promoting a strong commitment to work-life balance. Your responsibilities will include:

• Overseeing day-to-day financial needs of the unit
• Liaising with stakeholders to support initiatives
• Responding to escalated complaints using informal negotiation skills
• Handling sensitive and/or confidential information
• Following administrative rules and procedural instructions
• Monitoring accounts for a project and/or program
• Generating standard financial reports

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum five years related financial experience in a high volume, dynamic and rapidly changing confidential office setting
• 2 years of experience providing administration of personnel related activities
• Experience with Financial Information System (FIS) and Human Resources Information System (HRIS) or equivalent system(s)
• Experience working with large endowments and grants (e.g. NSERC, MITACS)
• Experience working with and preparing annual estimates for multidisciplinary departments
• Highly developed computer skills, including proficiency with Microsoft Office (Word, Excel, Access, Outlook)
• Ability to work under pressure, prioritize tasks, multi-task and meet deadlines with attention to detail and accuracy
• Excellent communication skills (written and verbal), analytical skills, problem solving and organizational skills
• Ability to summarize information concisely to aid senior management decision making
• Proven ability to exercise judgement, tact, diplomacy, a high degree of initiative and the ability to work independently and as part of a team
• Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment

Assets (Nonessential):

• Experience with staff supervision and human resources in a unionized environment
• Knowledge of the University's human resourcespolicies and procedures and bargaining unit collective agreements
• An understanding of grant administration

To be successful in this role you will be:

• Accountable
• Approachable
• Communicator
• Efficient
• Meticulous
• Organized

Closing Date: 11/27/2023, 11:59PM ET Employee Group: USW Appointment Type : Budget - Continuing Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 12 - $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / Managerial

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.